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Service Area Corporate Services/Finance
File # B-102-13E
Posting Closed Date 11/11/2013
Position Title Supply Clerk
Position Type Permanent - Full Time
Employee Group CUPE Local 101
Summary of Duties
Reports to the Supervisor - Inventory and Supply Services. Performs various clerical and materials handling functions such as receiving and issuing stores supplies. Responsible for the ordering of inventory commodities and specialized municipal equipment. Inputs information to the financial corporate system.
Work Performed
  • Performs inventory functions such as ordering, receiving and issuing of inventory and non-inventoried commodities on a 2 week shift rotation.
  • Unloads, inspects and warehouses incoming materials for general stores, mechanical and waterworks commodities.  Determines liabilities of damaged goods and prepare appropriate documentation.  Operates various materials handling equipment.  Off loads equipment and supplies from delivery vehicles for all areas at the Operation Works Centre.
  • Sources parts through parts catalogues, internet and contacts with original equipment manufacturers, part jobbers and other vendors to facilitate timely routine and emergency repairs to various units within the City=s fleet.  Locates, develops and maintains reliable sources of supply for automotive, waterworks, and specialty commodities that are not inventoried.  Negotiates pricing and delivery terms for such purchases.   Interviews sales representatives, suppliers and accesses the internet to keep abreast of new products.
  • Inputs data to the Corporate Financial System from work orders, stores requisitions, purchasing receivers and on-line requisitions ensuring complete and accurate information is completed.
  • Issues purchase orders for inventory items under contract and emergency purchase orders for non-stocked items.
  • Releases inventory, confirms shipments, packages and labels inventory for shipment to various City locations bi-weekly.
  • Liaises with Accounts Payable to resolve issues regarding inventory and price irregularities and makes adjustments as necessary.  Liaises with individuals and Departments on inventory procedures, policies and requirements.
  • Maintains control of pending orders, back orders and returns.  Follow up with vendors on back orders, billing and quantity problems.
  • Approves payment of invoices and processes credits.  Packages and prepares appropriate documentation for returns of credit.  Reconciles credit card statements.
  • Reviews with Supervisor - Inventory and Supply Services the minimum/maximum stock levels, additions and deletions to stock for inventory/space requirements and slow moving/obsolescence of inventory and makes recommendations for most efficient, effective method of disposal.
  • Performs general maintenance and housekeeping duties including installation and relocation of shelving and storage racks.
  • Assists in inventory control duties as required (cycle counts, stock levels).
  • Performs related duties as assigned.
One year Community College Diploma in Motive Power Fundamentals.
One to two years' related experience.
Specialized Training and Licenses
Skills and abilities in the following areas are necessary:
Valid Driver's Licence - Class G .
Demonstrated proficiency with word processing, spreadsheets and various software. 
Compensation Range $33,788 to $49,468
Other Information
Important Instructions
Please note successful candidates will be asked to provide a basic criminal record check dated within the last six months.  This documentation would not be required until further in the recruitment process (following the interview stage if selected).
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