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Posting ID 3100
Date Posting Closes - External 7/3/2013
Position Title Administrative Manager, Balsillie School of International Affairs
Job Type Full-time, Continuing
Position Summary The Balsillie School of International Affairs (BSIA) is an institute for advanced research, education, and outreach on global governance. As a hub in a global network of scholars, practitioners, and students, BSIA aims to develop new solutions to humanity’s critical problems, improve global governance now and in the future, and enhance the quality of people’s lives around the world.
Founded in 2007, BSIA is an equal collaboration among the Centre for International Governance Innovation (CIGI), the University of Waterloo (UW), and Wilfrid Laurier University (Laurier). The unique integration of the collaborating institutions’ approaches and cultures gives BSIA an unmatched ability to promote vigorous engagement across boundaries of discipline and practice, to connect today’s experts with tomorrow’s leaders in critical debate and analysis, and to achieve—in all its work—the highest standards of excellence.
Position Summary
Reporting to the Director, Balsillie School of International Affairs (BSIA), the Administrative Manager is responsible for the organization and coordination of the BSIA administrative and office operations and procedures to ensure effectiveness and efficiency.

S/he will be accountable for effective management, planning, and coordination within the following key areas: administrative support to the Director, general office administration and committee support, event management, marketing and communications, outreach and liaising with partners, budget and general financial management, facilities and space utilization.

The Administrative Manager serves as a key resource to the Director and the BSIA management team, and works closely with the Director in the allocation and administration of the BSIA budget, and development and implementation of financial and other administrative policies and processes necessary to achieve the objectives of the School.

As part of a small team, the Manager must provide flexible and wide-ranging administrative support to the School and the Director, and is an advisor to the Director with regard to resource utilization, budget and management of administrative projects and processes throughout the School.
Accountabilities Administrative Management:

• Works with the Director to design and develop effective and efficient administrative policies, procedures and systems
• Organizes and oversees BSIA events such as visiting speakers
• Provides senior administrative support to the Director including meeting coordination, travel arrangements, issues management, and communications;
• Provides support to committee chairs, council meetings, management team and the Board;
• Liaises with partner institutions regarding building operations, technology, expenses etc.; and
• Supervises BSIA administrative assistant and allocates responsibilities as appropriate to ensure effective support to the School.

Budget/Financial Management

• Works with the Director in the annual formulation of the budget and ongoing budget management and oversight;
• Works with the Director to develop internal financial policies and procedures;
• Authorize purchases and expenses, approves and allocates funds, facilitates budget transfers;
• Monitors revenues and the School’s budget and alerts Director to any issues
• Prepares financial reports as required; and
• Oversees the administration of expenses, payroll and budgets and provides monthly/quarterly reports to the Director.

Marketing and Communications

• Oversees the maintenance of the School website and intranet portal, ensuring content is current and relevant;
• Oversees the marketing and communications for the School including branding, insignia, business cards, internal communications;
• Approves correspondence, advertisements, and other materials on the Director’s behalf; and
• Assists the Director in the preparation of annual reports and other formal communications and presentations.

Facilities and Event Management

• Serves as the key individual for managing events on or off campus including visitor speaker series;
• Serves as the key person for facilities management issues including space utilization, room bookings, furnishings, art, and oversees the maintenance of office and kitchen supplies, maintenance and custodial work, printing, mail services, signage; and
• Liaises with CIGI on matters related to technology and technical support requirements.
Qualifications • Post-secondary education in business, accounting or related field
• Minimum 5 years’ experience managing a broad range of administrative functions in a professional office environment including administrative/office management, financial/budget management, facilities, communications, and special events;
• Experience in a post-secondary environment an asset;
• Proven ability to work collaboratively, professionally and effectively with a wide range of internal and external stakeholders;
• Strong organizational, decision-making, and project management skills
• Demonstrated capacity to work independently
• Experience developing policies, procedures and systems to support effective administrative operations;
• Excellent interpersonal communication and writing skills;
• Confidentiality, diplomacy, tact and initiative are essential;
• Skilled at handling multiple, competing priorities; and
• Strong computer skills (including Word, Excel, Powerpoint and familiarity with desktop accounting software).
Salary $65, 000 to $70, 000
Please Note

Please submit a cover letter and resume.

 

 

Wilfrid Laurier University endeavors to fill positions with the best available candidates who have the appropriate combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

 

Wilfrid Laurier University is committed to equity and values diversity. We welcome applications from qualified individuals of all genders and sexual orientations, persons with disabilities, Aboriginal persons and persons of a visible minority.  To obtain a copy of this job description in an accessible format, please contact Human Resources at 519-884-1970 ext.2007.

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