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Industry Healthcare and Medical Services
Site/Location Offsite Location
City Mississauga
Province Ontario [ON]
Country Canada [CA]
Title Administrative Assistant - Summerville Family Health Team
Job ID FHT13-12
Job Categories Clerical - Administration
Job Type Full Time
Department Summerville Family Health Team - In Collaboration with Trillium Health Centre
# of Positions 1
Division Summerville Family Health Team
Hours of Work/Shifts Available to work all shifts including
37.5 hours a week
Date Posted 11/16/2012
Position Description
Position Summary:
Provides administrative support for the Executive Director, HR Manager and Interdisciplinary Health Professionals (IHP).  Duties Include general clerical, receptionist and project based work.
Job Responsibilities:
  • Provide administrative support, including drafting general correspondence, preparing agendas and briefing packages.
  • Manage special projects including gathering information, developing briefing reports
  • Produce high quality documents, including developing PowerPoint presentations, finalizing Word documents and preparing Excel spreadsheets.
  • Manage incoming communication with the Manager’s office and IHPs, schedule appointments on electronic medical record for IHP(s)
  • Assist the Manger in the procurement process, including following up with suppliers and filing purchase orders. Following up with the accounting department.
  • Minute taking for staff and other meetings. Keep track of staff requests and maintain a calendar for staff vacations.
  • Working with Board related Material
  • Assist in orientation of new employees,
  • Assist in the recruitment process and other Human resources matters
Key Qualifications:
  • Completion of a clerical/secretarial training program or equivalent education and recent relevant experience (college diploma /degree)
  • Medical terminology knowledge and/or recent hospital experience
  • Human resources , Payroll background is preferred
  • knowledge of and working experience with computer systems and applications
  • Excellent verbal and written communication skills
  • Ability to work collaboratively as a member of the multi-disciplinary team
  • Knowledge of the complexities of the academic environment
  • Positive work and attendance record
To Apply:
Qualified applicants are invited to apply on-line only
Date Added 11/16/2012
Job Classification Full Time
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