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Title Benefits and Leaves Specialist (Contract)
Job ID 13A-1007
Division/Department Human Resources
Campus/Site Markham
Job Classification Administrative
Job Type Contract
Position Overview Benefits and Leaves Specialist
(12 to 24 Month Contract)

Reporting to the Supervisor, Pension & Benefits, the Benefits and Leaves Specialist is responsible for providing prompt, knowledgeable and courteous support to a client group comprised of administrative, faculty, and support staff and retirees. The Benefits and Leaves Specialist is responsible for quality and administrative effectiveness with respect to Seneca’s benefit plans, leave programs and CAAT Pension Plan and works in accordance with the relevant collective agreements, plan documents, policies and legislated requirements.
Responsibilities 1. Administers College Health, Dental and Life Insurance Plans and maintains accurate data in both internal and external systems; Reviews enrolment documentation for completion, determines waiting periods, and informs active employees and retirees of entitlement, eligibility options, coverage, claim submission procedures, premium costs etc., in accordance to their respective Plan; Monitors bridging benefits and communicates rate changes for Partial-Load employees; Resolves complaints or problems referred by employees or retirees with Sun Life benefit claims and payments; Informs and instructs employees with respect to life insurance conversions, death benefits, direct banking withdrawals for inactive employees etc.; Issues annual benefit premium payment receipts to retirees.

2. Administers the College Leave Plan; Informs employees and their supervisors on the procedures for application of leave of absence without pay, prepaid leave, pregnancy/parental leave, professional development leave and 10-month positions (summer layoff); Provides detailed written documentation to employees and verbally explains the effect the leave has on salary and benefit entitlements; Processes benefit arrangements, monitors and ensures timely submission of benefit premium payments from employees on leave of absence without pay; Calculates SUB payments for pregnancy/parental leave and salary entitlements for returning employees returning from leave.

3. Administers the CAAT Pension Plan: Processes documentation on benefit entitlement to ensure deductions are processed by payroll on a timely manner; Annually notifies employees who meet the eligibility criteria regarding enrollment options; Enrols employees and responds to questions regarding the plan options including: contributions, termination and retirement; Reviews enrolment documentation for completion; Informs Other Than Regular Full Time (OTFRT) employees on service accumulation, annualized earnings eligibility and entitlement.

4. Other duties include calculating salary, premium costs and leave entitlements for less than full load assignments (including leave or accommodations; administering the academic sick leave buyout plan; maintaining and updating benefits information in HRIS; contributing to process improvement; and other tasks and projects as assigned.
Qualifications • 3 Year post-secondary degree/diploma or equivalent education in field related to Benefits Administration.
• Enrollment in Certified Employee Benefits Specialist (CEBS) or Canadian Human Resource Professional (CHRP) program would be considered an asset.
• 3 Years of progressive experience within Human Resources, with emphasis on Benefit Administration.
• Knowledgeable and conversant with applicable legislation/policies and procedures governing employee pension and benefits including Employment Standards, Human Rights Code, Revenue Canada guidelines and associated programs.
• Excellent interpersonal and communication skills to effectively interpret and explain benefit and pension details to Staff.
• Excellent organizational and time management skills to ensure timely processing of partial-load benefits to meet payroll deadlines and contractual obligations of benefit carrier.
• Excellent pension and benefit knowledge combined with analytical, time management and problem solving skills to ensure customer enquiries are handled in an effective and timely manner.
• Strong computer skills using MS office, particularly Excel and Word, and other data-base packages; HRIS an asset.
• Demonstrated attention to detail, accuracy and numeracy skills are required to handle complex calculations.
• Positive outlook with ability to act independently or contribute as a team player, as the incumbent is required to assist coworkers in benefits and pension areas.
• A high degree of diplomacy, confidentiality and professionalism is required.
• Experience working with collective agreements is considered an asset.
Required Date As soon as possible
Posting Date January 17, 2013
Closing Date January 25, 2013
To Apply
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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