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Title Manager, Project Administration Office
Job ID 12A-1037
Campus/Site Markham
Job Classification Administrative
Job Type Full Time
Position Overview
The Manager, Project Administration Office is responsible for implementing policies and standards that will lead to a high degree of quality reliable portfolio and project management services. The manager works with the ITS management team in the development of strategic plans related to portfolio and project management. The Manager coordinates and manages functional, user acceptance and performance testing for all projects as well manages project dependencies while coordinating all activities with stakeholders. The manager also develops and fosters effective relationships and partnerships with clients, stakeholders, vendors, suppliers and project team members (including subject matter experts [SMEs]), in the establishment and life cycle of projects. The incumbent continuously monitors all projects to ensure that goals, objectives, timelines and milestones are consistent with approved strategy and goals. The manager mentors and trains project managers and oversee the function of the project administration office. The manager establishes standard metrics to be used within projects across the department and beyond and also provides regular project health reports.
Responsibilities • Manage all activity for the Project Administration Office including: review of scope, set-up and manage a multidisciplinary team with participation of specialists from various areas, determine project charter specifying the scope of work, assembling project core team, monitoring the project execution, ensuring that a project audit is conducted and that an audit report is made available for management follow-up.
• Establishes and maintains the Project Administration Office Information Structures such as Master Plan, Resource Plan, Financial Forecast, and Dependency Matrix.
• Responsible for project communication coordination; Integrates and provides a focus for needed actions around a communication strategy or plan. Interacts with the ITS leadership to identify the needs for timely and accurate information, analysis, reminders, alerts and alarms with regard to performance.
• Responsible for training, coaching, supervision of permanent project team/staff; performance assessment and delegation of duties of permanent full-time staff, identifies and maintains a college wide training plan for educating participants, managers and executives, facilitates the scheduling and conducting of training events with instructor-led and Web-based offerings.
• Responsible for budgetary, financial formulation/compliance/control; Works with the College's financial management function to define and formulate project budgets, data collection, analysis and reporting needs for all College initiatives. Works with IT initiatives to educate them about the finance and budget data needs and reporting requirements, as well as to review, analyze and question their submitted data. Responsible for preparation and submission of summarized finance and budget conformance reports for initiatives.

Qualifications • Minimum 4 year Post-Secondary Degree in computer science with additional certification in project management (CAPM – Certified Associate in Project Management).
• Minimum 7 years working experience in roles demonstrating senior project management skills, client service, conflict-resolution, team-building, business process re-design, leadership, oral and written communication, strong interpersonal and customer and quality focused skills.
• Proven experience in managing and delivering large-scale and complex projects.
• Proven experience in managing multiple projects or programs.
• Proven experience in assessing project complexity and risks at inception to help support management in formulating projects.
• Proven experience in understanding issues and challenges, analyzing situations accurately, and adopting an effective course of action.
• Knowledge of contemporary IT systems, system development life cycle, applications and operations is an asset.
• Proven experience in working and effectively communicating in traditional (top-down and departmental) and matrix environments, seamlessly and effectively.
• Proven experience in effectively managing and leading staff, groups of 10 or more, ideally in a unionized, multi-site work environment.
• Proven experience in managing staff, external consultants and contract staff in a team environment with customer and quality focus.
• Proven experience in leadership and project prioritization skills.
• Proven experience in negotiations with external vendors, external consultants, contract staff and other departments.
• Superior interpersonal skills to interact effectively with the multi-cultural/racial staff, students and vendors.

Required Date December 2012
Posting Date November 15, 2012
Closing Date December 6, 2012
To Apply
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
 
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
 
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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