Reporting to the Manager, Purchasing Services, the incumbent is responsible for the effective management of the College purchasing function for assigned departments, ensuring that these needs are met within established budgetary limits and according to established college procedures and policies. The incumbent is responsible for assessing client needs, making recommendations, coordinating, monitoring and evaluating the supply of goods and services to implement improvements and reduce costs. The incumbent supervises a Buyer who is responsible for the College purchasing function for other assigned departments. The Senior Buyer is accountable for the administration of accurate and timely procurement practices for all expenditures relating to goods and services at the College.
• Plans and manages aspects of the College's purchasing as well as contract for services process. Analyzes these services on an ongoing basis to improve and reduce cost through researching and implementing innovative business solutions. • Provides accurate, thorough/timely advice and support to user departments related to procurement of goods and services through the issuing and receiving of proposals, tenders and service contracts. Prepares spreadsheets and analyzes competitive tender responses from potential vendors and awards contract in accordance with College policies. • Develops departmental policies and processes; implements and manages internal operating procedures and coordinates work of staff on plans and projects. Recommends, leads and implements team projects to meet strategic initiatives. • Responsible for Canada Customs clearance of goods arriving into Canada, North American Free Trade issues and compliance to various Provincial Trade agreements. • Analyzes expenditure variances/patterns by reviewing reports/databases/documents. • Reviews and authorizes all expenditures made by College employees that exceed college limits or don't meet college policies or practices. • Ensures that all College tender, RFP and RFQ documentation contains appropriate and accurate items and conditions to minimize exposure to legal risks. • Develops and updates competitive bid and contract document templates to address legal precedence and policy and legislated changes. • Develops department goals and objectives, establish/implement policies and procedures with respect to payment priorities, cheque runs and work allocation. • Provides leadership and supervision to staff by determining work priorities and approval of staff scheduling. • Conducts first level investigations to resolve disputes involving staff within the department using the collective agreement and college policy documents to assist in the dispute resolution process. • Provides assistance/direction to user departments regarding processes and purchasing policy. • Reports or provides statistical input for reporting the project achievements for senior management. Analyzes and reports on effects of new or revised procurement legislation at the College. • Negotiates contract terms and conditions with vendors across a multitude of different product and service verticals. • Manages the overall vendor relationship as it relates to contractual terms and conditions and issue escalations. • Provides guidance and support to a multitude of internal client stakeholders as it relates to the sourcing process, vendor management, Purchasing Policy & Procedures, and all other Procurement related elements.
• 3 year Degree/Diploma in Business, or business-related field. • Completion of procurement/purchasing courses from a recognized Purchasing Association (Certified Supply Chain Management Professional - CSCMP, or Certified Public Purchasing Officer - CPPO). • A minimum of 5 years of purchasing/procurement experience for a large multi-division/multi-facility organization, ideally within the broader public sector. • Working knowledge of Microsoft Word, Excel, e-mail, in-house network systems, in-house data search software. • Knowledge of contract law, and relevant government purchasing legislation is required. • Strong negotiation, conflict resolution, client service and presentation skills. • Supervisory experience, preferably in a unionized environment. • Solid skills and experience in resource allocation and business and quantitative analysis, in order to analyze and evaluate complex situations and written vendor submissions. • Good strategic and human resource management abilities and strong communication skills. • Excellent research, analytical and problem solving skills.
NOTE: A skills assessment may be administered during the recruitment process.
July 1, 2013 until July 1, 2014
June 26, 2013
Open Until Filled
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format.
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.