Manager, Payroll – Finance (Contract from February 2013 to July 31, 2014)
Reporting to the Director, Finance, the Manager, Payroll is accountable for all operations of the College's payroll services and provides leadership, support and consultation to staff, internal and external stakeholders. The incumbent is responsible for the maintenance of all payroll records, ensuring appropriate controls and audit procedures. The Manager must ensure effective risk management, and legal compliance with Revenue Canada Regulations, Employment Standards, CAAT Pension, Employment Insurance, Provincial Health Tax, Seneca College policies and procedures and confidentiality of payroll information.
• Responsible for the overall management and direction of the Payroll department, and payroll for 1500 full-time and 3000 non full-time staff • Ensures that appropriate deductions are made in accordance with legislative requirements • Accountable for ensuring that bursary cheques are processed and paid bi-weekly to over 5000 students annually • Develops, implements and manages operational procedures for the efficient and effective operations of the Payroll deparment • Prepares various forms required by the federal and provincial governments, as well as third parties, such as Records of Employment, Revenue Canada remittances, EHT, CAAT pension forms/ remittances • Responsible for year end processing including verification and balancing of employment earnings, deductions and benefits for T4, T4A reporting to Revenue Canada. Ensures that employees are charged the appropriate taxable benefits on T4 forms • Provides leadership to Payroll staff and maintains a high level of performance through effective recruiting, development, motivation and evaluation • Completes and/or authorizes reconcilation of all payments made to external agencies such as federal and provincial governments, OPSEU, CAAT Pension, garnishments, United Way etc., and ensures clearing of all payroll accounts in the general ledger • Directs all activities related to the Payroll department. Develops proper internal controls, reviews existing procedures to confirm their accuracy and recommends more effective/efficient procedures/systems as necessary • Accountable for the payroll audit process for Seneca auditors and for outside agencies such as federal and provincial offices, CAAT pension, and ensuring compliance with audit principles • Accountable for the completion of the annual online reconciliation of pensionable earnings, service and contributions required for the completion of accurate annual pension statements for all employees who are members of the pension plan • Reviews, approves, authorizes and prepares various pension forms for CAAT pension plan relating to new hires, leaves of absence, terminations./retirements, and changes in personal data • Incumbent is the liaison with Revenue Canada obtaining rulings and advising college administration and staff of rulings and changes that may affect payroll for staff • Addresses complaints and solves issues in a timely manner. Investigates issues and provides feedback with suggestions on how to avoid similar or same incidents from occurring in the future. Implements such suggestions where applicable • Approves, audits, reconciles and prepares journal entries for various payroll related general ledger accounts on a month basis, bi-weekly transfer of payroll and bi-weekly general ledger upload of salary and fringe charges • Prepares benefit estimates for review by the Director, Finance which are applied to the annual budgeting process
• Completed Diploma/Degree in a related discipline from a recognized post-secondary educational institution • Minimum 7 years experience managing a payroll department in a unionized environment is required • CPM Canadian Payroll Association Designation or working towards completion • Knowledge of Empath system is an asset but incumbent must have experience using an in-house payroll system, including responsibility for remittance and balancing of payments to federal government and other external agencies • Knowledge of various payroll systems and processes is an asset • Must have experience processing various taxable benefits • Previous experience with reconcilation of accounts is a requirement • Knowledge of public sector processes, such as defined benefit (DB) pension plans, legislated ministry reports, educational related legislation as it pertains to payroll would be an asset • Computer literacy required, including ability to use formulas in Microsoft Excel, such as vlookup and pivot tables. Incumbent should have intermediate knowledge of MS Office programs • Working knowledge of Crystal reports is a requirement • Should possess technical/professional expertise and be able to solve problems, analyze issues • Possess high integrity and honesty, communicate effectively, builds relationships, collaboration and teamwork • Must be responsible and committed, establish stretch goals, take initiative, self-development, and drive for results • Must have leadership competencies such as planning, directing, and employee development
January 16, 2013
February 1, 2013
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format.
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.