Reporting to the Acting Manager, Payroll, the Payroll Administrator is responsible for processing a section of the College payroll in an accurate and timely manner, for a workforce of approximately 5000 College employees. The primary responsibilities of this role include the confirmation of data received; various manual calculations; the keying of data into payroll software; ensuring payroll interfaces run successfully; reviewing, maintenance and validation of all payroll related information. Payroll input activities are processed using either internal custom applications, which interface with the PeopleSoft HCM system, or directly into the PeopleSoft HCM system. The Payroll Administrator will provide complete and accurate responses to payroll related inquiries from College employees, government agencies and other public institutions.
Processes employee payroll documentation received daily from internal groups; verifies documentation for completeness and accuracy; updates applicable payroll systems with data received; maintains confidentiality on all information received. This information will include, but is not limited to: appointment notices, terminations, leaves of absence, reduced work loads, benefit changes, Personnel Action Forms, timesheets, contracts, authorizations for payment of overtime/shift premiums, transfers, TD1’s, tax waivers, sabbaticals, secondments, salary changes.
Reviews and enters data into PeopleSoft HCM (PS) system; balances and checks payroll batch data against (PS) system generated reports; performs complex manual calculations for various payroll requests such as reduced loads, retroactive rate increases, late timesheet data, and sub plan payments; maintains pending files to ensure accuracy of future adjustments to pay. All work performed with organization, speed and accuracy with frequent timeline pressures and interruptions.
Balances payroll register totals to input batches and investigates and reconciles any discrepancies; reconciles amounts deducted from payroll and complete cheque requisitions for various payments to government agencies, credit union, and union offices; ensures cheques are forwarded to above by the due dates required; prepares journal entries to record and fund payroll as well as completing cheque requisitions for replacement cheques.
Responsible for year-end updates of employee data to ensure accuracy of T4’s and T4A’s; assists in preparation and distribution of T4’s and provides copies when requested.
Analyzes problems related to established systems and recommend/implement new and better processes.
Provides complete and accurate responses to payroll related inquiries from College employees, auditors, government agencies and other public institutions through verbal and written communication. Exhibits high levels of tact and sensitivity when responding or communicating with employees.
Receives notices of garnishment, third party remittances, and support orders, and prepare responses as required.
Prepares ROE’s for terminated employees, leaves of absence, maternity and parental leaves, and upon request from employee; responds to requests for additional information from HRDC.
Other regular duties as required by the payroll department such as sorting and distribution of pay stubs, confirmation of employment letters, researching of employee records, filing and backup for other team members.
Minimum 1 year Payroll Compliance Practitioners Certification (PCP), or working towards completion. If education is in another field of study, state how it is related.
Minimum 3 years of experience processing payroll within a unionized organization with multiple divisions/departments, using a computerized payroll software system.
Experienced in account reconciliations and Journal entries.
Human Capital Management (HCM) experience with absence management and time and labour considered an asset.
Proficient in Microsoft Excel, with the ability to perform complex calculations with speed and accuracy.
Ability to work well under pressure and meet deadlines.
Thorough knowledge of government regulations as they pertain to payroll.
Excellent interpersonal, customer service and communication skills (both written and oral) are essential to interact with the College’s multi-cultural/racial/able students, faculty and staff.
Hourly Wage Rate
Payband G: Start rate $27.46, Maximum rate $31.83
Weekly Hours of Work
35 hours (overtime as required). Monday to Friday: 9:00 AM to 5:00 PM
As soon as possible
August 29, 2014
September 5, 2014 (External)
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format.
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.