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Title Budget and Accounts Officer
Job ID 14S-1020
Division/Department Applied Research and Innovation
Campus/Site Markham
Job Classification Support
Job Type Full Time
Position Overview Reporting to the Dean, Applied Research & Innovation (ARI), the Budget and Accounts Officer is responsible for clerical accounting, bookkeeping, invoicing, claims submission, and financial reporting for both the department and externally funded research-related projects. The successful candidate will assist in preparation of budgetary reconciliations, payments, purchase orders, financial statements, reports, reviews, and budgets. The incumbent will play a key role in helping the ARI adopt, integrate, and align practice with the College’s new i3 system and the Institutional Planning Process (IPP). The Budget and Accounts Officer will play a role in helping to build a new five year financial plan for Seneca’s applied research enterprise.
Responsibilities • Monitors budgets and expenditures of ARI department accounts; identifies, escalates, and responds to account deviations appropriately.
• Plays a key role in preparing annual, mid-year, and year-end core ARI institutional budget reports with direction from the Dean.
• Assists in developing the Budget sections of research grant submissions to external funding programs such as NSERC, CONII/OCE, SSHRC, and others.
• Creates and monitors research project accounts ensuring effective adherence to public sector agencies’ funding and financial accountabilities guidelines, and to the College’s institutional financial policies and practices.
• Interfaces with the Dean, Research Project Managers, Academic Chairs, and the Finance department in producing reports for external funding agencies, and metrics.
• Plays a key role in the adoption and integration of financial tools, processes, analytics, and protocols associated with Seneca’s new i3 system.
• Conducts financial analysis of ARI finances, highlighting new opportunities and productive avenues for cost-savings and revenue generation.
• Supports the Dean with administrative duties related to the operation of the Office of Applied Research and Innovation such as grant proposal submission tasks and/or Site Visits, ARI-based events (Applied Research Day), ARI marketing, etc.
• Other duties as assigned.
Qualifications • 3 Year diploma/degree in Accounting, Finance or Administrative Studies. If in another field of study, state how the education is related.
• Minimum 2 years’ experience in financial and/or account management of a college or university Research Office and research project accounts.
• Accounting experience with NSERC and other government research funding programs is required for this position.
• Good understanding of the financial business of a research office, financial concepts, and general accounting practices.
• Experience working with research industry partners on in-kind and cash contributions
• Experience, knowledge & understanding of NSERC, CONII, FedDev, OCE, IRAP reporting, policies and procedures.
• Experience working on projects where the funding sources are muti-faceted, e.g., from the government sector, private sector, and college sector.
• Experience in accounting, bookkeeping and purchasing, to monitor department and project budgets, purchases, and vendor relationships.
• High degree of accuracy and confidentiality in maintaining salary, budget, and research project information.
• Ability to work independently handling inquiries and complaints from a variety of people in an appropriate, professional, tactful and timely manner.
• Well-developed interpersonal, customer service and communication skills (verbal and written) to interact effectively with multi-cultural/racial/able students, staff and the public are required.
Hourly Wage Rate Payband E: Start rate $23.55, Maximum rate $27.30
Weekly Hours of Work 35 hours (overtime as required). Monday to Friday: 9:00 AM to 5:00 PM
Required Date As soon as possible
Posting Date March 17, 2014 External
Closing Date March 21, 2014
To Apply Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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