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Title Senior Financial Aid Advisor (Contract)
Job ID 13S-1026
Division/Department Financial Aid Office
Campus/Site King
Job Classification Support
Job Type Appendix D
Position Overview Senior Financial Aid Advisor
(Appendix D/Temporary Assignment to April 1, 2015)

Reporting to the Associate Registrar, the Senior Financial Aid Advisor manages the operation of the King Campus Financial Aid Office and is generally responsible for keeping the operation moving forward. The incumbent trains and advises staff on various financial aid processes concerning King and Newmarket Campus applicants and registered students. The incumbent administers the Provincial, Federal and College Financial Aid Programs and supports student success through the provision of advisory and consultation services related to the availability and acquisition of financial resources that facilitate achievement of their academic goals. The incumbent is responsible for the timely, accurate assessment and appeals processing of OSAP (Ontario Student Assistance Program) and related sub programs based on the policy guidelines of the Ministry of Training, Colleges and Universities (Student Financial Assistance Branch.)
Responsibilities • Establishes program cost codes for the purposes of OSAP application processing and enters them into the Ministry OSAP on-line system.
• Prepares and submits new programs to the Ministry – Program Approvals Branch for funding eligibility and notifies the same as to program changes and/or suspensions.
• Promotes the College by visiting local high schools and other community centres; prepares and executes presentations, on budgeting and financial assistance; and updates fact sheets and FAQ information packages.
• Responsible for scheduling and directing staff on daily priorities, as well as disseminating information and conducting staff training sessions for new procedures and information purposes.
• Liaises with various internal and external stakeholders (i.e. Associate Registrar, HRDC, National Student Loan Centre, etc.)
• Reviews and ranks scholarship applicants. Meets with the awards selection committee and provides recommendations.
• Examines OSAP application forms and related paperwork for completeness, accuracy, validity, and verification of particulars; assists with the completion of application forms for financial assistance.
• Edits OSAP booklets and web applications in compliance with Ministry of Training, Colleges and Universities’ (MTCU) policies and procedures.
• Enters applications and changes via data entry, and maintains students’ OSAP records on the Ministry and college systems.
• Counsels students whose situations deviate from the norm, and provides counseling and advice on other sources of financial assistance.
• Processes reviews and approves appeals of students’ files at the Financial Aid Officer’s level and prepares documentation for submission to MTCU in cases where an appeal decision is outside the authority of the Financial Aid Officer.
• Reviews, determines eligibility, approves and processes tuition fee bursaries and Emergency Loan and/or Book Voucher funding.
• Ensures proper distribution of approved OSAP funding by identifying students, registration status and deduction of fee payments and emergency loans.
• Checks, prepares, and distributes student loans after verifying qualifications have been met.
• Provides information on all sources of financial assistance available, as well as specialized advice and assistance to ESL, Continuing Education and special needs students.
• Calculates OSAP reassessments and processes OSAP withdrawals and course load changes to ensure discontinuation of eligibility where appropriate.
• Maintains accurate and up-to-date information on students’ OSAP files; responsible for ensuring student files are complete and ready for MTCU verification check by Audit date each year.
• Consults with Registration, Admissions, and Continuing Education staff to ensure students’ accurate fee billing, correct course load and to determine Continuing Education subject(s) equivalency to full-time day subjects(s).
• Performs other duties as assigned.
Qualifications • 2 year post-secondary Diploma or equivalent in business studies, office or financial administration.
• A minimum of 5 years’ experience in a college financial aid area, with a thorough knowledge of academic organization. A sound knowledge of a college student information system, database organization and demonstrated ability to work with statistical data and computer output reports.
• Expert knowledge and experience in using the MTCU OSAP on-line system is required.
• Knowledge of MS Excel, MS Word and MS Access.
• Advanced mathematical skills to compile basic statistical information and understand and interpret complex financial guidelines and processes.
• Demonstrated conflict resolution ability.
• Strong organizational, time management and priority setting skills in meeting a schedule of activities and critical dates.
• Strong communications skills (both verbal and written), excellent human relations and work habits.
• Ability to think logically, evaluate several variables at once and respond accurately to student concerns.
• Ability to work independently and with minimal supervision is a necessity.
• Sound knowledge of policies and procedures governing all financial aid programs, including OSAP, Part Time Canada Student Loans, Ontario Special Bursary Program, Child Care Bursary Program, High Need Part time Student Grants, etc.
• Excellent analytical and creative problem solving skills required to resolve a diversity of complex problems on a daily basis and to develop and recommend creative solutions to address student financial needs in order that they may begin/continue with their academic studies.
Hourly Wage Rate Payband I − $31.56 to $36.58 (Start rate $31.56)
Weekly Hours of Work 35 hours (overtime as required). Monday to Friday: 8:00 AM to 4:00 PM
Required Date As soon as possible
Posting Date May 9, 2013 External
Closing Date May 15, 2013
To Apply Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
 
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
 
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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