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Title Office Assistant
Job ID 13S-1128
Division/Department School of Liberal Arts & Academic Partnerships
Campus/Site Newnham
Job Classification Support
Job Type Full Time
Position Overview Reporting to the Manager, School-College-Work Initiative (SCWI), the incumbent will be responsible for clerical duties as assigned, the execution of SCWI program logistics, planning dual credit and School Within A College (SWAC) programs and special projects as directed by the Chair of the School of Liberal Arts and Academic Partnerships (SLAAP).
Responsibilities • Organizes and assists with pathway discussions with high school, college and university partners as appropriate
• Assembles and organizes data exchanges, includes progress reports and grades with high school and university partners
• Organizes and assists with dual credit and university orientation sessions and end of semester celebrations
• Plans and coordinates Liberal Arts program (LAT) and SCWI activities, including: University Transfer Information Sessions, SHSM (Specialist High Skills Majors) Reach Ahead activities, experiential learning days, campus tours, delivery of student success initiatives
• Tracks student progress across range of high school, college and university partnerships, including attendance monitoring and processing withdrawals.
• Processes applications for dual credit and SWAC students and Visiting Student applications for mid-stream LAT students with university partners
• Collaborates with college (Seneca internal), university and high school scheduling departments to schedule courses
• Liaises with college, university and secondary school representatives (guidance counsellors, dual credit teachers, university registrars and student advisors) to facilitate various program operations, support students and update databases.
• Assists in supporting the success of SLAAP by collaborating with various internal departments regarding SLAAP activities including news items, event information and new program developments
• Maintains and updates the SCWI database to ensure that the information is current, accurate and available for reporting and marketing purposes
• Utilizes database to track student progress and to generate reports outlining summary of dual credit and SWAC program activity.
• Assists the Chair, School of Liberal Arts and Academic Partnerships and the Manager, SCWI, with special projects and other duties as assigned.
Qualifications • Minimum of a two (2) year diploma, preferably in the field of community services, business administration, adult training, communications, human relations or equivalent education. If in another field of study, state how the education is related.
• Two (2) years’ progressive experience within an educational institution, and/or community setting.
• Demonstrated computer skills including Adobe, Microsoft Office suite (Word, SharePoint), database management, and on-line systems.
• Working knowledge of the provincially mandated SCWI program and college-university transfer programs;
• Demonstrated knowledge of district school board, university and college organizational and operational structures;
• The ability to develop an understanding of and extensive knowledge about program offerings, financial aid and admission requirements for both colleges and undergraduate university programs.
• Strong organizational, planning, follow through and time management skills.
• Highly developed presentation and public speaking skills with the ability to communicate (verbal and written) and to interact effectively with multi-cultural/racial/able students, staff and the public are required.
• Well-developed critical thinking and problem-solving skills.
• Demonstrated ability to work independently and to deal with multiple demands.
• High energy level with ability to manage evening and weekend overtime hours during peak periods.
• Must have a valid driver’s license and access to a reliable vehicle for travel between campuses.
Hourly Wage Rate Payband F: Start rate $25.41, Maximum rate $29.46
Weekly Hours of Work 35 hours (overtime as required). Monday to Friday: 9:00 AM to 5:00 PM
Required Date January 2014
Posting Date December 12, 2013 External
Closing Date December 20, 2013
To Apply Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women. Upon request by the applicant, accommodation will be provided in all parts of the hiring process.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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