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Title Program Manager, School of Health Sciences (Contract)
Job ID 13A-1039
Campus/Site Newnham and King
Job Classification Administrative
Job Type Contract
Position Overview Reporting to the Chair, School of Health Sciences, the Program Manager has responsibility for ensuring the quality and currency of programs in the School of Health Sciences and assists in the management of part-time staff and faculty and existing programs. The Program Manager also manages the day to day operations of the department on behalf of the Chair while conducting needs analysis, initiating research, and assisting in the development of marketable new programs where appropriate. The incumbent advises students on academic matters, their program planning, and progression through the program and facilitates the resolution of issues between faculty and students where appropriate and on behalf of the Chair. The incumbent works closely with faculty, coordinators and chairs from other Schools within the Faculty of Applied Arts and Health Sciences and may be called on to represent the College in discussions with the external community partners. In all of these responsibilities, the incumbent is a member of the Faculty’s professional staff, exercising a high degree of independent judgement and initiative based on adult education expertise and budgetary responsibility. The incumbent will also assist the Chair in coordinating the development and review of the school’s budget planning.
Responsibilities • Manages part-time staff and faculty and demonstrates leadership by assisting the Chair in their recruitment and orientation and providing the necessary training through regular communication and feedback. This may involve facilitating classroom observations and / or reviewing course materials; encouraging and facilitating the use of available technologies; organizing and facilitating faculty meetings such as academic promotion meetings and training sessions, etc.
• Provides day to day supervision to staff and faculty in an effort to ensure all necessary activities in support of academic program delivery are completed in an efficient and timely manner. Ensures individuals perform their responsibilities within established college policies and procedures.
• Approves faculty attendance, print requests, email account requests, key requests, payroll submissions, food requests and in the event of an absent Chair, text orders and subject outlines.
• Responsible for the development and delivery of activities related to student success and persistence including providing guidance and direction to Student Advisors. Acts as a resource for students in the facilitation of issues that cannot be dealt with by faculty or Academic Advisors and will advise students concerning means available to address their needs including appropriate counselling services as required. The incumbent is also the first point of contact for student complaints and recommending and/or implementing College responses.
• Represents the College to community groups, business and professional associations by participating in and/or facilitating meetings and events as well as establishing and maintaining relationships with external groups (e.g., to determine trends, needs, identify resource persons, advisors and faculty); acting as a public relations resource and professional representative of the College.
• Plans, coordinates and manages the development and submission of the Health Sciences budget submissions and mid-year review (including all related support materials), and monitors each cost centre on a monthly basis. Responsible for coordinating and tracking special accounts and instructional capital expenditures.
• Responsible for organizing and supporting special projects initiated from the Chair’s Office as required.
Qualifications • Demonstrated competencies attained through a 3 year diploma/degree in humanities, social sciences, education or related area of study from a recognized post-secondary institution.
• A minimum of 5 years progressive experience in a leadership position; practice in establishing policies and procedures in support of continuous improvement and specific knowledge of student success processes are required.
• Education and/or experience related to Health Sciences would be an asset.
• Management experience in a post-secondary environment; demonstrated project management skills are preferred.
• Demonstrated analytical, problem-solving, conflict resolution and judgment skills.
• Experience in establishing job performance levels, academic requirements, scheduling, secretarial support, basic accounting and acceptable workloads are all considered assets as the functions of the position will vary from day to day.
• Advanced skills in word prossing (Word) and spreadsheet packages (Excel) is required. Previous experience in presentation software (PowerPoint) and database software applications (e.g. Access) is desirable.
• Excellent business writing and oral communication skills are essential.
• Excellent verbal and written communication/interpersonal skills to interact effectively with the multi-cultural/racial/able students, staff and public.
• A valid Ontario Driver’s License and access to a reliable vehicle are required for occasional travel between campuses and to meetings.
Required Date As soon as possible to April 18, 2014.
Posting Date May 24, 2013
Closing Date May 31, 2013
To Apply
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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