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Title Systems and Scheduling Assistant (Contract)
Job ID 13S-1099
Division/Department Registrar’s Office – College Information Systems
Campus/Site Newnham
Job Classification Support
Job Type Contract
Position Overview Systems and Scheduling Assistant
(Initiatives & Opportunities/Temporary Position until March 31, 2015)

Reporting to the Associate Registrar, College Information Systems, the incumbent is responsible for administering, confirming, and assigning OEN’s for all Seneca Students; reviewing requests for Student Off Campus Work Permits in compliance with Ministry of Citizenship and Immigration guidelines; participating and completing special projects in support of systems improvements/changes and accurate records keeping.
Responsibilities • Monitors, investigates, and assesses student records in reference to inquiries related to OEN.
• Seeks accurate data when incorrect/incomplete records are on file; resolves conflicting data and validates information on the College system and the MTCU system.
• Analyses the necessary documents for verification and transfers the results to the College computer system.
• Processes results on computerized systems for admissions and student records.
• Liaises with IT, OCAS and Ministry of Education regarding anomalies and discrepancies.
• Updates student records for Seneca students, all categories.
• Monitors, reviews and assesses applications for Student Off Campus Work Permits from CIC site/system.
• Adheres and applies strict Ministry and College guidelines regarding the approval/denial of work permits and communicates results to applicants.
• Participates, executes, and completes projects to support systems changes/enhancements/improvements as related to accurate document and records keeping.
• Retrieves data from college computer system, excel reports.
• Updates data/information as appropriate to scope of project.
• Updates records for room inventories.
• Other duties as assigned.

NOTE: A skills assessment will be administered during the recruitment process.
Qualifications • Completion of a Secondary School Diploma from a recognized educational institution.
• Minimum 2 years work experience in a related area.
• Demonstrates ability to multi-task and meet deadlines, problem solve under pressure within a public environment and maintain a professional and invitational attitude at all times.
• Excellent computer skills and computer retrieval skills, preferably in a MS Office environment. And working knowledge of Windows and XML.
• Sound judgment and understanding of accountability in order to make independent decisions and maintain accuracy.
• Ability to interact with internal and external contacts with ease and effectiveness.
• Demonstrated ability to work under pressure with high volume and within strict timelines, while maintaining accuracy, effectiveness and customer service relations with sponsoring agencies and the College community.
• Excellent time management, process management and client service/relations skills.
• Strong organizational skills, attention to detail and accuracy essential.
• Ability to establish priorities within conflicting timelines; ability to work with minimal supervision.
• Well-developed interpersonal, customer service and communication skills (verbal and written) to interact effectively with multi-cultural/racial/able students, staff and the public are required.
Hourly Wage Rate Payband E: Start rate $23.55, Maximum rate $27.30
Weekly Hours of Work 35 hours (overtime as required). Monday to Friday: 8:30 AM to 4:30 PM
Required Date As soon as possible to March 31, 2015
Posting Date September 16, 2013 External
Closing Date September 20, 2013
To Apply Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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