Part-Time Payroll Administrator (Contract available until May 2014)
Reporting to the Manager, Payroll, the incumbent is responsible for processing a section of the College payroll in an accurate and timely manner. The primary tasks/responsibilities of this role include the confirmation of data received; various manual calculations; the keying of data into payroll software; ensuring payroll interfaces run successfully; reviewing, maintenance and validation of all payroll related information. In the role of Payroll Administrator, he/she provides complete and accurate responses to payroll related inquiries from College employees, government agencies and other public institutions.
• Process employee payroll documentation received daily from internal groups. Verify documentation for completeness and accuracy. Update applicable payroll systems with data received. • Enter data into Payroll system. Balance and check payroll batch data against Payroll system generated reports Perform complex manual calculations for various payroll requests such as reduced loads, retroactive rate increases, late timesheet data, and sub plan payments. All work performed with organization, speed and accuracy with frequent timeline pressures and interruptions. • Balance payroll register totals to input batches and investigate and reconcile any discrepancies. Reconcile amounts deducted from payroll and complete cheque requisitions for various payments to government agencies, credit union, and union offices. • Receive and process garnishments, third party remittances, and support orders. Prepare ROE’s for full-time employee group at the college for terminations, leaves of absence, maternity and parental leaves and upon request from employee • Responsible for year end updates of employee data to ensure accuracy of T4’s and T4A’s Assist in preparation and distribution of T4’s and provide copies when requested
• One year Certificate or equivalent and completion of Payroll Compliance Practitioners Certification (PCP) or working towards completion. • 3 years’ experience processing payroll within a unionized organization with multiple divisions/departments, using a computerized payroll software system is essential; • Proficiency in Microsoft Excel is an asset • The ability perform complex calculations with speed and accuracy is essential; must have the ability to maintain confidentiality and must exhibit high levels of tact and sensitivity. • Strong organizational and time management skills are required along with an exceptional level of accuracy, and overall knowledge of the payroll processes within the organization, as well as legislated requirements for payroll processing/reporting. • Thorough knowledge of government regulations as they pertain to payroll. • Well-developed communication and interpersonal skills to direct others to accomplish tasks.
Weekly Hours of Work
Up to 24 hours per week, 3 days per week - 8:00 a.m. to 4:30 p.m.
As Soon as Possible
June 13, 2013
June 23, 2013
Applications must be submitted by the closing date.
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.