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Title Assistant to the Executive Director, Human Resources
Job ID 13A-1001
Campus/Site Markham
Job Classification Administrative
Job Type Full Time
Position Overview Reporting to the Executive Director, Human Resources, the incumbent will contribute to the effectiveness of the Executive Director, Human Resources through the provision of a variety of confidential administrative services. The incumbent will research HR practices and support project administration. In addition, the incumbent will provide secretarial services to the committees chaired by the Executive Director, Human Resources through organizing, scheduling and following up as may be required.
Responsibilities • Provide confidential administrative and secretarial support to the Executive Director, including answering phone, managing calendar, processing expenses, providing files and documents for meeting and any travel requirements
• Carry out Human Resources projects on behalf of the Executive Director including completion of applications or information for awards or honours; Conduct ad hoc research for specific meetings, proceedings or projects
• Generate biweekly HR newsletter and monthly Principal’s newsletter and other correspondence or reports; distribute as requested
• Gather HR metrics regularly and use for reporting and presentations
• Arrange logistics for HR meetings and events, including Health and Safety and Principal’s meetings or committees; take and distribute minutes.
• Coordinate departmental physical space logistics (phones, furniture, moving, renovations) and office supply needs
• Review and code purchases and reconcile HR budgets
• Update and coordinate HR Attendance and the HR tracking tool
• Track and maintain the HR shared drive rights and roles
• Track currency, update and distribute College Human Resources policies
• Maintain HR intranet, update HR contacts and information; research other HR sites for useful ideas and suggestions
• Field general inquiries to the appropriate people and/or department and escalate as necessary
• Complete other duties as assigned including general assistance during peak periods or vacation coverage
Qualifications • Completed Diploma/Degree Program in Human Resources Management
• Minimum 3 years of experience coordinating office activities for a busy, service-focused department; work experience should include progressive responsibilities, meeting/event planning, minute/note taking and preparation of reports and correspondence
• Excellent communication skills, diplomacy, and the ability to maintain confidentiality
• Excellent organizational skills and detail orientation
• Possess a high level of discretion and client service skills together with the ability to resolve minor conflicts and calmly handle a demanding workload with conflicting priorities
• Advanced computer skills, including extensive knowledge of all current Microsoft Office applications (including Excel, Word and PowerPoint)
• A commitment to diversity and equity is essential to interact effectively with the College’s diverse student and staff population
• Basic operational knowledge of content management systems is an asset
• Experience in a support role in a Human Resources department for a large, multi-union workplace is an asset
• Experience preparing confidential letters and reports for a senior executive is an asset
Required Date As soon As possible
Posting Date January 02, 2013
Closing Date January 14, 2013
To Apply
Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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