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Title Academic Advisor (Contract)
Job ID 12S-1090
Division/Department Applied Arts & Health Sciences
Campus/Site King Campus
Job Classification Support
Job Type Appendix D
Position Overview Academic Advisor
(Appendix D/Temporary Assignment to June 9, 2013)

Reporting to the Senior Manager, Academic Services, the Academic Advisor provides a balance of academic advisement support to students in all areas of retention and completion initiatives as well as maintains an accurate record of curriculum for academic consulting services to students (prospective, current and transfer), administration, faculty and staff. More specifically the incumbent advises students in achieving education and career objectives; educates students on requirements, policies and procedures of the Applied Arts and Health Sciences Division of the college, as well as participates in risk intervention and learning contract interviews with students.
Responsibilities • Throughout the academic calendar incumbent works with students through information sharing during classroom visits as well as face to face appointments to determine academic success strategies.
• Participates in Student retention activities such as first semester classroom visits, risk intervention interviews and communication during orientation; facilitates students’ program planning and progression by subject and semester.
• Ascertains student needs and goals and advises students concerning programs and alternative means available for addressing those needs and achieving their goals such as online or Faculty of Continuing Education.
• Refers student to appropriate counselling and special needs services as required
• Facilitates an informal resolution of students’ concerns by encouraging positive dialogue between students and faculty while maintaining strict confidentiality.
• Prepares advanced standing requests for consideration by administrators or faculty by assembling relevant documentation
• Reviews student’s status in program for graduation purposes and recommends appropriate outcome and action to the Chair by ascertaining which credits are needed to fulfill graduation requirements, including researching and recommending offerings available through part-time studies, other institutions, etc.
• Assists in coordination both KPI surveys and Student Satisfaction Surveys
• Coordinates the flow of information between the Chairs and the scheduling department in regards to program utilization per semester. Ensure information is accurate and up to date based on information provided by Program Chair.
• Contributes to the accuracy of program information for students and liaison personnel.
• Maintains regular communication with faculty which may include discussing academic progression of individual students, interpreting College policy procedurals and operations.
• Participates in the development and achievement of specific program and School objectives.
• Predicts activity levels, based on student achievement, drops and failure rates on a semester by semester basis.
• As assigned, assumes responsibility individually or as a team member for School projects and initiatives such as advisory committee activities.
• Represents the School of Applied Arts and its programs in the community attending information fairs, open house and at orientation.
• Liaises with all Schools in the Applied Arts and Health Sciences Division.
• Investigates and assesses student status with respect to request to transfer between programs and Schools.
• Seeks out alternative subjects within the School of English and Liberal Studies to solve timetable and program progression for students in non-standard schedules.
• Other duties as assigned.
• In all of the above, the incumbent works as a team member of the School of English and Liberal Studies and the Faculty of Applied Arts and Health Sciences and the College.
Qualifications • Demonstrated competencies attained through a 3 year diploma/degree in Social Sciences, Humanities, Adult Education from a recognized post-secondary education institution or equivalent.
• Five years of progressively responsible experience in a leadership role where strong communication and organizational skills were required as well as experience in assessing student needs with respect to academic success, in campus specific programs, student employment, career development and education in a post-secondary environment.
• Must have good judgment and the ability to deal with sensitive, confidential student data.
• Excellent customer service, organizational and interpersonal skills are essential.
• Well-developed human relations and communication skills (verbal and written) to interact effectively with multi-cultural/racial/able staff and the public are required.
• Must have the ability to work independently and as a team player.
• Proficiency in Microsoft Office Suite programs, ARIES and Internet applications.
Hourly Wage Rate Payband I: Start rate $31.56 , Maximum rate $36.58
Weekly Hours of Work 35 hours (overtime as required). Monday to Friday: 9:00 AM to 5:00 PM
Required Date As soon as possible
Posting Date November 1, 2012 External
Closing Date November 9, 2012
To Apply Click on “Apply Now” below. Applications must be submitted online by the closing date and must include a covering letter and resume (as one document) in Word or pdf format. 
Note: A skills assessment may be administered and proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents will be required at the time of interview.
Seneca College is committed to diversity and encourages applications from all qualified candidates, especially aboriginal persons, francophones, members of sexual minority groups, persons with disabilities, visible minorities and women.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
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