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Business Unit Cira
Region Central
Location Toronto
Province Ontario [ON]
Position Title/Titre du poste Executive Assistant (Contract opportunity)
Job ID/ID Travail 1569
Role Summary We are currently seeking a driven and dedicated Executive Assistant to provide the President with administrative and general support. This comprehensive role requires superb interpersonal skills and proven ability to be analytical and implement solid judgment when determining solutions.
You are an energetic professional who is forward thinking and have the ability to anticipate the needs of the President. This position requires strong communication skills and the ability to work independently within a dynamic environment. To be successful in this role, you will have complex scheduling and calendar management experience and strong computing skills with advanced knowledge of Microsoft PowerPoint, Word and Excel. The ideal individual for this role has the ability to multi-task, meet deadlines and remains calm under pressure. You will maintain strong problem solving skills with a strong attention to detail.
Competencies required to succeed •Professional demeanor and strong customer service skills
•Superior communication skills both written and verbal
•Strong organizational skills with an ability to re-prioritize tasks and manage time effectively
•Team player and excellent interpersonal skills with ability to interact with all individuals in all levels within the organization
•Ability to work well under pressure and maintain composure in a fast paced and changing environment
•Can entrust to handle documents and correspondence of a confidential nature
•Reliable and punctual
•Ability to work independently with minimum supervision while supporting a collaborative team environment
•Initiative to drive projects forward and issues to resolution
•Strong judgment, problem solving and analytical skills
Responsibilities •Provide senior level administrative support to the President and other Senior Vice Presidents
•Event planning
•Enter Executive’s expenses
•Maintain electronic calendars/schedules
•Book and coordinate travel arrangements
•Organize boardroom meetings as needed (setting up, ordering meals/refreshments, cleaning up)
•Attend meetings and draft meeting minutes as needed
•Provide back up for the reception desk
•Act as back up for maintaining video conference equipment (Smart board)
•Support market research initiatives as requested
•Prepare presentation materials
•Compose/edit highly sensitive business correspondence
•Open correspondence (including faxes and e-mail), co-ordinate the flow of information and respond to routine inquiries
•Perform general office duties as required
•Other duties as assigned by Executive(s) and/or management team
Education, knowledge and experience required •Post secondary education or certification in related studies
•5+ years experience in a comparable administrative role
•Advanced level in all aspects of MS Office Suite skills; with advanced skills in PowerPoint and Excel - using spreadsheets, pivot tables, graphs, charts, and creating presentations
•Previous experience and comfort level using other software/databases
Date Added 3/18/2013
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