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- a supportive environment for growth and continuous improvements, fostered by our collective strengths and creativity. Join us as we strive to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people
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||Human Resources Assistant
|Hours of Work
||This is an auxiliary position.
||Expression of Interest
This position performs a variety of technical and administrative work for the Human Resources Division and is a key resource for the Human Resource team charged with leading, participating in, and supporting the delivery of a full range of Human Resource activities. Key examples of work include:
- Providing clear information and explanations regarding HR-related policies, procedures, collective agreement language, and other applicable regulations or requirements to staff, management, and the public in person, by phone, or through written and electronic correspondence.
- Conducting and supporting full-cycle recruitment activities, including the review of existing JE material and position requirements to create accurate job postings, development and placement of advertisements, preparation and delivery of a variety of assessment tools related to position requirements (such as resume screening guides, tests, interviews, references, etc.), administration of criminal record checks and credential verifications, and communication with candidates regarding their status along with the monitoring and maintenance of accurate records of ongoing recruitment and selection activities using the online applicant tracking system.
- Accurately administering the provision in multiple collective agreements to ensure system data integrity and accurate reporting of employee records.
- Preparing and maintaining records in the Human Resources Information System (HRIS) and paper files, including the calculation and updating of rate increases and increments in the HRIS system, monitoring and generation of reports and data for changes required to employee status and data, and the preparation and paper or electronic filing of a variety of correspondence and documentation.
- Providing specific information related to benefits and onboarding documentation.
- Calculating and administering salary changes for both union and exempt employees.
- Assuming co-ordination of administrative detail and responding to routine problems.
- Running periodic time and labour and employee related PeopleSoft reports.
- Maintaining confidentiality and privacy of information at all times.
|Education & Experience
||Completion of a post-secondary Diploma in Human Resources Management or related discipline, plus a minimum of five (5) years experience working in a Human Resources Department. Candidates possessing experience in a Multi-Unionized or Government environment will be given preferential consideration.
|Knowledge & Skills & Abilities
- Knowledge of the rules, regulations, policies, procedures, methods and techniques applicable to the work.
- Ability to understand and apply the terms of multiple collective agreements and diverse policies.
- Skill in providing timely and exemplary customer service.
- Ability to communicate effectively with a variety of people.
- Knowledge of job evaluation processes and principles and Human Resources Information Systems.
- Knowledge of benefits administration and transactions routinely performed by Benefits Associates.
- Skill in preparing and conducting effective recruitment and selection processes.
- Ability to perform other technical human resource duties under established guidelines.
- Ability to exercise tact and discretion in processing confidential matters and materials.
- Ability to prepare, maintain, process and control a variety of paper and electronic records and files.
- Ability to compose correspondence related to the work and assist others with administrative tasks.
- Skill in business English, spelling, punctuation, arithmetic, and modern office practices and procedures.
- Skill in organizing, prioritizing, and completing multiple tasks and projects with changing priorities.
- Ability to take initiative and to work independently, interdependently, and with minimal supervision.
- Advanced skill in the use of Microsoft Outlook, Word, and Excel.
- Ability to use REDMS or a similar records/document management system.
- Ability to maintain calm and focus in emotionally charged situations.
- Ability to easily adapt and change focus to meet constantly changing priorities and deadlines.
- Working knowledge of PeopleSoft and/or HireDesk Applicant Tracking System is preferred.
|Licences & Certificates & Registrations
||CHRP designation would be an asset.
|Working Conditions and Effort
||Duties are performed in an office environment.
||CUPE - Local 718
||Deputy CAO Administration
|External Closing Date
||$29.01 - $34.17
|Compensation & Benefits Overview
||You will also receive an additional payment of 12% in lieu of all fringe benefits. Upon reaching 1,200 hours worked in a period of two consecutive years, you will then be entitled to receive 16% in lieu of all fringe benefits.
The City of Richmond wishes to thank all applicants for their interest in this career opportunity; however, only those candidates considered for the position will be contacted.
No telephone inquiries please.
The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required.
The City of Richmond is an equal opportunity employer.
We encourage all qualified individuals to apply, however, our positions are restricted to those legally entitled to work in Canada.