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Title Program Coordinator, Sheela Basrur Centre (SBC)
Program Public Affairs
Organizational Overview Public Health Ontario (PHO) is a Crown corporation dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. As a hub organization, OAHPP links public health practitioners, front-line health workers and researchers to the best scientific intelligence and knowledge from around the world.

PHO provides expert scientific and technical support relating to infection prevention and control; surveillance and epidemiology; health promotion, chronic disease and injury prevention; environmental and occupational health; health emergency preparedness; and public health laboratory services to support health providers, the public health system and partner ministries in making informed decisions and taking informed action to improve the health and security of Ontarians.

For more information about OAHPP, visit

Position Details Position Title: Program Coordinator, Sheela Basrur Centre (SBC)
Department: Public Affairs
Duration: Permanent full-time
Location: 480 University Avenue
Compensation Group: AMAPCEO
Job Code: 16AGA - General Administration
Salary: $54,587 - $67,019
Position Status: Open
Hours of Work: 36.25 hours per week
Posting Date: October 30, 2012
Closing Date: November 14, 2012

To manage the development, planning , coordination and execution of programs for the Sheela Basrur Centre (SBC) under the direction of the Chief, Public Affairs Officer and to ensure that they align with the overall vision of the Centre as articulated by the Advisory Council.

Key Responsibilities • Manage the development, planning and overall coordination of the programs of the SBC, delivering an annual cycle of activities and relevant supports, further to the direction of the SBC Advisory Council and the Chief Public Affairs Officer.
• Manages the planning and coordination of the annual symposium including: identifying annual topic and potential speakers; initiating contact and following-up with speakers;; developing the abstract and objectives;; assisting in preparing sponsorship applications; managing registration; and working with The Ontario Public Health Convention Events Coordinator to address event logistics.
• Develops a fundraising sustainability plan (overall fundraising envelope of approximately $600, 000) and supports its successful implementation.
• Engages with the PHO Media Specialist to coordinate the media training program including: planning the event format; creating event agendas; liaising with speakers, partners, sponsors and PHO’s program areas to ensure that event requirements are addressed; and the production and delivery of materials to events.
• Manages the promotion and awarding of the communications fellowship and the student travel bursary, including advertising and outreach to professionals and academic institutions; relations with applicants, awards/fellowship administration; promotion of the recipients’ experience; and liaison with supporting organizations to organize the award.
• Identifies communication needs of SBC and partners with the communications department to draft the SBC newsletter, website updates, and other materials.
• Enhances SBC programming based on evaluations, research, partnership opportunities and available resources.
• Keeps apprised of the various program activities within PHO and at other stakeholder institutions in order to identify and coordinate joint activities when possible.
• Supports the Advisory Council by preparing minutes, documents, presentations and other written materials; and coordinates all the logistics of the council meetings, including coordinating with council members.
• Manages SBC activity expenses and prepares reports for the Chief Public Affairs Officer and Advisory Council.
• Maintains a database of SBC sponsors and donors and provides excellent customer service to donors, sponsors and all those interested in SBC.
• Performs other related duties as assigned.

Knowledge and Skills • Strong project management, problem solving, organizational and prioritizing skills to plan, coordinate, and execute the multi-faceted activities of SBC.
• Focused planning and organizational skills to independently undertake the planning and execution of several activities concurrently.
• Strong analytical and conceptual abilities to manage programs from inception, through implementation to evaluation.
• Creative thinking skills to plan and run the activities of SBC so that they meet both the program and budgetary objectives that the Advisory Council has established, and that they provide participants with the desired learning and educational benefits.
• Knowledge of the roles and authorities of the various external stakeholders in order to support the development and implementation of SBC programs; firm understanding of the Canadian public health and healthcare systems, in order to support the vision and mission of SBC.
• Strong skills in stakeholder engagement, particularly as a means to influence and contribute to program planning initiatives.
• Good skills in the use of various office computer systems and software programs (e.g., MS Office suite) including: project management MS Project, Visio, word processing, spreadsheet and presentation applications, familiarity with SharePoint.

Education and Experience • A Bachelor’s Degree from an accredited college or university in Health Administration, Public Health, Political Science, Communications or related education.
• Diploma, certification or equivalent in Marketing, Fundraising or Not-for-Profit Management is an asset.
• Minimum of three years of experience in managing/coordinating projects and events.

Posting date 10/30/2012
Closing date 11/14/2012
City Toronto
Province Ontario [ON]
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