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City / Ville Vancouver
Province British Columbia [BC]
Title / Titre Project Admin/Support
Job ID 13358
Position Overview This is an initiative to implement a Practitioner Credentialing and Privileging system for use between the BC Health Authorities. The services of a Project Analyst/Administrator is required to perform work as it relates to the tasks required for the pre-implementation, strategic change management and project implementation/rollout tasks to implement a Commercially Available off the Shelf (COTS) solution and related common business processes. Included in this work is collaboration with the project team and stakeholders in determination of system pre-implementation/foundational work and implementation activities and data consolidation activities. Project analysis tasks such as analysis, planning, project tracking, reporting and change management are also in scope.
This begins as a six month contract position with a possible 7 month extension beyond the original term. It is based in Vancouver and will involve travel within the province to work with each health authority
Responsibilities Initiative Management
 Manage and maintain all provincial project deliverables and documents as assigned.
 Assist and complete coordination of meetings, workshops, maintenance of calendars and contact lists.
 Assist the Project Manager with project coordination activities and other project related activities as required.
 Assist with the set up and execution of processes and tools to ensure consistency, standardization and high quality on time deliverables.
 Administer the project’s risk, issue and change control management processes.
 Aid in building and maintenance of complex project documents including Microsoft Project documents as required.
 Administer the financial tracking system including contracts, invoices, budgets and timesheets.
 Work with internal and external project teams and vendors to ensure tasks are on track.
 Coordinate and minute meetings.
 Update and report budget status.

Communications Management:

 Plan, execute and distribute communications and other related project information.
 Manage stakeholder’s expectations.
 Report on performance, budget, schedule, meeting minutes, decisions, outcomes, risks and other such requested reporting requirements.
 Coordinate calendars, schedules, meetings and workshops as required
 Escalate issues to the project manager as required.

Risk Management:

 Maintain risk register and issue log.
 Identifies, escalates and communicates risk to PM.

Key Deliverables

Conduct project coordination and administrative activities including:

 Developing tools and processes to support communications
 Organise meetings/workshops, producing meeting materials and minutes
 Producing high quality graphics, spreadsheets, reports, lists, forms and presentations
 Prepare and maintain work plans and budget tracking and reporting tools
 Maitain othe PM documentation and monitoring/tracking tolls
 Coordinate project documentation as required
 Maintain project website (i.e. SharePoint) and directories
Job Type Contract
Date Added 7/2/2013
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