|Job Details / Détails du poste
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|City / Ville
||British Columbia [BC]
|Title / Titre
||This is an initiative to implement a Practitioner Credentialing and Privileging system for use between the BC Health Authorities. The services of a Project Analyst/Administrator is required to perform work as it relates to the tasks required for the pre-implementation, strategic change management and project implementation/rollout tasks to implement a Commercially Available off the Shelf (COTS) solution and related common business processes. Included in this work is collaboration with the project team and stakeholders in determination of system pre-implementation/foundational work and implementation activities and data consolidation activities. Project analysis tasks such as analysis, planning, project tracking, reporting and change management are also in scope.
This begins as a six month contract position with a possible 7 month extension beyond the original term. It is based in Vancouver and will involve travel within the province to work with each health authority
Manage and maintain all provincial project deliverables and documents as assigned.
Assist and complete coordination of meetings, workshops, maintenance of calendars and contact lists.
Assist the Project Manager with project coordination activities and other project related activities as required.
Assist with the set up and execution of processes and tools to ensure consistency, standardization and high quality on time deliverables.
Administer the project’s risk, issue and change control management processes.
Aid in building and maintenance of complex project documents including Microsoft Project documents as required.
Administer the financial tracking system including contracts, invoices, budgets and timesheets.
Work with internal and external project teams and vendors to ensure tasks are on track.
Coordinate and minute meetings.
Update and report budget status.
Plan, execute and distribute communications and other related project information.
Manage stakeholder’s expectations.
Report on performance, budget, schedule, meeting minutes, decisions, outcomes, risks and other such requested reporting requirements.
Coordinate calendars, schedules, meetings and workshops as required
Escalate issues to the project manager as required.
Maintain risk register and issue log.
Identifies, escalates and communicates risk to PM.
Conduct project coordination and administrative activities including:
Developing tools and processes to support communications
Organise meetings/workshops, producing meeting materials and minutes
Producing high quality graphics, spreadsheets, reports, lists, forms and presentations
Prepare and maintain work plans and budget tracking and reporting tools
Maitain othe PM documentation and monitoring/tracking tolls
Coordinate project documentation as required
Maintain project website (i.e. SharePoint) and directories