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City Ottawa
Province/State Ontario [ON]
Country Canada [CA]
The Company
Mattamy Homes is Canada's largest new home builder and land developer, with operations across Canada and the United States. From a humble beginning in 1978, starting with the building and sale of a single home, Mattamy has gone on to build more than 50,000 homes in 150 integrated communities, and counting. In Canada, those communities stretch across the Greater Toronto Area, as well as in Ottawa and Calgary, while in the United States, the company is represented in five metropolitan areas: Minneapolis, Charlotte, Phoenix, Jacksonville and Orlando. The scope of operations encompasses land acquisition, community design and development, housing and parkland design and construction with particular emphasis on creating communities of enduring value to residents.
 
Mattamy’s Mission is to provide the Best Homeowner Experience
 
Mattamy’s Core Values are Teamwork, Commitment, and Community
 
At Mattamy Homes the environment is engaging, exciting, rewarding, friendly and team-oriented. As employees of Mattamy, we truly believe in and are committed to the organization and have a passion for what we do, while continually striving to provide The Best Homeowner Experience.
Position Title Administrative Assistant
The Role
In keeping with the Mattamy Mission of providing The Best Homeowner Experience, the Administrative Assistant will provide a high level of administrative support to Land Development and Construction departments. Responsibilities include, but are not limited to:
 
  • Administrative tasks such as generating reports, drafting correspondence, filing, photocopying, faxing, distributing documents, word processing, organizing binders, coordinating course attendance, and organizing and maintaining company property including cell phones, transponders, and gas cards etc.
  • Scheduling meetings, booking meeting rooms and making any arrangements for equipment or refreshments.
  • Receiving general e-mails, replying with information and/or routing e-mails to appropriate employees.
  • Acting as a liaison between the land and construction departments and other departments throughout the organization.
  • Undertaking other tasks on behalf of the management team such as expenses, travel arrangements, etc. and providing general administrative support to the department as needed.
  • Preparing PowerPoint presentations, spreadsheets, and analysis such as maintaining project logs, budget entry and quarterly updates, lot report inputting and revisions.
  • Assisting with the coordination of both on site and off site special events or projects.
  • Other administrative duties include dealing with couriers, ordering supplies (i.e. business cards), copying invoices, general office tidiness, updating contacts and telephone directory.
 
Please note that this is a 6 month contract position
The Person
We are looking for a candidate with the following:
 
Education and Experience
  • Successful completion of post-secondary education.
  • At least 3 years of business experience working in administrative roles (related industry experience is an asset).

 

Skills and Attributes

  • Ability to work well within a cohesive team environment.
  • Exceptional organizational skills and excellent ability to anticipate unscheduled events which might require modifying schedule.
  • Enthusiastic and friendly, with a demonstrated client-service orientation.
  • Ability to manage multiple priorities with good judgment in handling the large volume of requests.
  • Capacity to maintain an in-depth understanding of the priorities of the Senior Management team and their support, and bound by the requirement to keep strategic and private information confidential.
  • Independent and self directed with the capability to operate with minimal direct supervision.
  • Detail oriented with ability to check documents for accuracy, communicate detailed changes and ensure corrections are made.
  • Poised and confident to attend Board Room meetings in order to provide support and keep minutes.
  • Excellent computer skills in MS Office including Word, PowerPoint, and Excel with proven capability to prepare attractive and effective PowerPoint presentations.
  • Strong communication skills – both written and verbal, with excellent telephone skills.
  • Passion for business and willingness to learn the construction and land development industry.
  • Intuitive, with the ability to analyze and problem solve various issues of a confidential and sensitive nature.
  • Willing to work additional hours as required.
Benefits
Mattamy is proud to provide this unique career opportunity in a progressive environment with continuous learning and opportunity for growth, as well as a competitive compensation, benefits, and relocation package. In addition the successful candidate will have the opportunity to:
 
  • Be a part of a major organization poised for growth, which has a track record of success and strong brand presence.
  • Contribute to an award winning and innovative organization, recognized as a leader in the industry.
  • Join a team of enthusiastic, passionate and committed employees, seeking challenge…just like you!
 
Department Land
Position Type Full Time Contract
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