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Competition Number #11-791
Position Title Temporary Program Assistant (Small Business Centre) 6 months
Position Overview Full time temporary for 6 months
·       Front line reception service over the phone and via email, providing general information and/or forwarding individuals/clients to appropriate staff in WRSBC
·        Act as administrative support to the Manager and staff including correspondence, reports, scheduling meetings, etc
·       Co-ordinate monthly meetings for WRSBC Board of Advisors including preparing and recording minutes, distribution of agenda and act as administrative contact for committee
·       Provide administration functions for all events, seminars and workshops including registration processes, database development, logistics
·       Organize multiple events utilizing appropriate staff resources including booking resource and caterer, liaison for speakers, registrants
·       Work with Manager to ensure marketing literature etc. are accurate and acceptable for each event, seminar, workshop
·       Process invoices, expense claims, payment of mileage expenses, and arranges for payment for staff attendance at seminars and conferences
·       Co-ordinate all duties associated with travel, training, seminars, conferences and trade shows. 
·       Ensure inventory levels are maintained for office supplies, marketing materials and reorder when required
·       Maintain accurate record keeping of monthly activity for WRSBC including Journal Vouchers and Material Receipts
·       Prepare and make deposits for WRSBC accounts
·       Maintain petty cash, seminar registration fees, photocopy cash
·       Create and process invoices for WRSBC seminars, events, programs and other expenses
·       Typing and general office duties, open and sort/distribute mail, manage files, office inventory, maintain and order supplies.
·       ·       Administer correspondence, filing, newspaper clippings, courier services, company files, etc
1.     Must be reliable with a good attitude and employment record.
2.     Must successfully complete a medical examination if required.
3.     Must have a minimum Grade 12 diploma
4.     Must have a minimum of one year of work experience in a similar field
5.     Must have previous experience working in a non profit organization
6.     Must have proven experience administering and coordinating multiple annual events from 50 - 500 participants   
7.     Must have proven experience cross-functioning between private and public sector administration processes
8.     Must have highly developed organization and time management skills with proven ability to meet deadlines
9.     Must have exceptional skills at prioritizing and balancing multiple tasks
10.   Must have exceptional communication and customer service skills to effectively deal with clients and colleagues and exercise discretion and confidentiality in all matters
11.   Must have experience and be familiar with bookkeeping procedures
12.   Must be able to work independently and in a team atmosphere.
13.   Must have a valid MTO driver’s license in good standing and access to a personal vehicle.
14.   Must have highly developed skills in the use of a personal computer including Microsoft Office Products
15.   Preference will be given to candidates possessing experience with PeopleSoft and SAP.
Further preference given to candidates with experience marketing, web content management and managing programming/event spaces
Division Economic Development
Union Affiliation C.U.P.E. 791
Job Status Full Time Temporary
Hours of Work Monday to Friday 8:30am – 5:00pm
Posting Added Date 7/17/2013
Posting Closing Date 7/26/2013
Compensation Range $21.99 - $27.49 per hour
Grade/Band 4
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