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Broadcast Company Name GSW Worldwide
Position Title Receptionist
Business Unit GSW Worldwide - New York
Position Category Administrative/Clerical
Position Type Full Time
Overview Responsible for providing receptionist and administrative support as needed through a variety of tasks.
Description of Duties  
·         Answers and redirects incoming company calls and general messages from previous day
·         Monitors and maintains guest sign-in including coordination of guest pickup
·         Assists with department projects and administrative duties when available
·         Maintains presentable reception area at all times
·         Monitors and distributes supply of paper, supplies, forms, letterhead, etc.
·         Sorts and distributes deliveries, inter-office and U.S. mail, supplies, faxes and printer copies
·         Prepares conference rooms before and after meetings
Minimum Requirements High School Diploma or equivalent with at least two yeas of administrative experience
Working knowledge of MS Word, Excel, PowerPoint and Outlook
Key Competencies  
·         Phone Skills: Communicates clearly and succinctly when using the phone as the communication vehicle; can get messages across that have the desires effect; speaks clearly and in a manner and tone that demonstrates a customer focus mindset
·         Interpersonal Skills: Relates well to all kinds of people; builds appropriate rapport; listens; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably
·         Multitasking: Sets priorities; quickly zeros in on the critical few and puts the trivial many aside; can juggle numerous tasks and priorities while maintaining productive flow of work; i.e. help admins, help catering, coordinate schedules, rental car arrangements, supply monitoring and delivery, paper routing (fax), etc.; is flexible and adaptable
EEO Statement inVentiv Health, Inc. is an Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information or any other protected status. If you require accommodation due to a disability in order to complete the application process, please contact our EEO Administrator at 781-425-4600 or by email at CorporateHumanResources@inventivhealth.com.
City New York
State/Region New York [NY]
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