Welcome to the new George Brown College online job application system.
Administrative Assistant to Operations Manager
Faculty of Business, Arts & Design
$23.09 - $26.76 per hour
35 hours per week
ASAP - August 29, 2014
Provides administrative and clerical support to the Academic Operations Manager, Chairs, and Director for Centre for Business.
Assists with review of CAPP reports and subsequent ‘Hold’ inputs; enters results of exemption requests onto Banner after review from faculty, Chairs or Director.
Updates Centre for Business phone and email distribution list.
Monitors supply orders as required by faculty, maintains inventory of supplies, and implements processes around provision of supplies.
Provides knowledge and expertise in areas such as Xerox and printer maintenance, Banner Faculty Services, Email/Voicemail setup, and Blackboard.
Coordinates course outline processes and maintains check-in/check-out electronic inventory for Manager’s, Chair’s or Director’s review; ensures course outlines are posted.
Maintains centralized divisional booklist; manages textbook and teaching materials for part-time faculty; orders textbooks and teaching materials from publisher and distributes accordingly.
Provides front-desk support to students at the Centre for Business; ensures accurate and timely responses to voicemail, email and in-person inquiries.
Assists with inquiries such as special timetabling, faculty availability, and admission & program information as required – refers students to other departments/divisions as per college processes, policies and procedures; gathers, documents and responds to information and escalates student issues, as required.
Coordinates Centre for Business Annual Business Awards Event (planning, liaising with industry and other partners as identified); communicates project deliverables (invitation list, mailings, maintains RSVP lists, orders refreshments, etc.) and keeps accurate, up-to-date files on invoices, expenses, cheque requests and awards spreadsheets.
Coordinates student tours, student recruitment activities, orientation sessions, and works with counterparts in all academic divisions to implement special events as deemed aligned with overall strategic departmental and divisional goals.
Other related duties as assigned.
Three year diploma or degree from a recognized post-secondary institution in Business Administration or equivalent.
Minimum of three years practical experience as an administrative assistant in a fast-paced environment.
Excellent oral and written English communication skills.
Advanced proficiency in MS Office; experience with Banner or a relational database is preferred.
Excellent customer service, interpersonal, analytical and demonstrated problem solving skills are required.
Experience in event planning and related processes/logistics associated specifically with business events.
Thorough and comprehensive knowledge of programs offered at the Centre for Business, while keeping abreast of changes to policies and procedures.
Excellent time management and organizational skills including ability to meet deadlines with conflicting priorities.
Discretion, sound judgement and demonstrated ability to maintain confidentiality.
High attention to detail and accuracy.
Occasional travel between campuses is required.
Ability to lift up to 44lbs (e.g. textbooks, supplies, boxes of course outlines).
Ability to work in an environment where a diversity of people and situations are encountered.
Interview process may consist of a practical skills component.
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To apply submit a covering letter and resume combined in one (1) document.
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.