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Title Reporting Coordinator
Division Registrar's Office
Category Support Staff
Type Full-time/Probationary
Incumbent New
Salary $36.97 – $42.86 per hour
Band K
Hours 35 hours per week
Campus Casa Loma
Effective Date ASAP
Duties Under the general direction of the Scheduling and Reporting Manager, the incumbent is responsible for the reporting activities of the Registrar’s Office (with the exception of the Audit of Enrolment). The incumbent:
  • Coordinates the work of the Reporting Team, including the activities of the Systems Support Officers; ensures that deadlines are met; prioritizes and assigns work for the team.
  • Validates the reporting outcomes of the Systems Support Officers, ensuring accuracy and integrity of the reports; performs reasonableness checks using multiple sources of information when possible.
  • Acts as the lead producer of non-audit reports from the Registrar’s Office (RO); these include: regulatory reports; mandatory reports for the Ministry of Training, Colleges and Universities; enrolment plan reports; regularly reoccurring reports (admissions, scheduling, web and manual registration, program review, etc.); ad hoc reports; and new reports identified by end users at the College and deemed a priority.
  • Identifies reports that are currently ad-hoc that should be transitioned into regularly produced reports available to stakeholders.
  • Communicates with key stakeholders in the reporting processes; works directly with stakeholders in resolving technical questions regarding the College’s data/report submissions.
  • Acts as the lead technical subject matter expert for the RO on registrarial information stored in Banner, Enrolment Plan, and the Oracle Business Intelligence Enterprise Edition (OBIEE) Data Warehouse. 
  • Establishes business requirements by liaising with internal stakeholders for new reporting requests; reviews new requests, priorities and the work schedule with the Manager.
  • Oversees the distribution/posting within the College of reporting materials produced by the team.
  • Regularly trains College staff in a classroom setting and on an individual ad hoc basis on the use of the OBIEE Data Warehouse; supports reporting questions that arise.
  • Trains new Systems Support staff on Banner, OBIEE Data Warehouse and other relevant information that facilitates the on-boarding of new staff.
  • Develops, maintains, and updates the Enrolment Planning system and related reports.
  • Performs other related duties as assigned.   
Qualifications
  • Three year diploma or degree from a recognized post-secondary institution in Computer Studies, Programming, Information Technology, or equivalent; additional coursework in SQL Oracle is required.
  • Minimum 5 years’ relational database experience in a Registrar’s Office, or a similar information processing environment. 
  • Thorough working knowledge of Banner (SQL Oracle) is essential; experience creating complex queries for Oracle databases; minimum 1 year experience with OBIEE Data Warehouse or similar tool.
  • Extensive working knowledge of database structures, student information, curriculum planning and delivery.
  • Advanced working knowledge of computer applications, spreadsheets and MS Office.
  • Excellent English communication skills, both oral and written.
  • Demonstrated skill in analysing and interpreting data.
  • Experience with project planning; proven leadership qualities in leading teams; excellent delegation and coordination skills.
  • Strong interpersonal and negotiation skills; well-developed analytical, problem solving and decision making skills in order to identify problems, determine possible solutions, and select appropriate actions.
  • Experience in staff training and development, including mentoring, advising and guiding others.
  • Experience collaborating/liaising with vendors, and internal and external stakeholders.
  • Ability to handle complaints in a professional manner, exercising tact and diplomacy; ability to maintain confidentiality of information.
  • Exceptional time management, multi-tasking and organizational skills; ability to complete tasks and meet deadlines, while working with competing priorities and constant interruptions.
  • Proven ability to take initiative, work independently with minimal direction and as a team leader.
  • Ability to lift up to 44lbs (e.g., boxes of paper).
  • Ability to work in an environment where a diversity of people and situations are encountered. 
 
Interview process may consist of a practical skills component.
 
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To Apply
To apply submit a covering letter and resume combined in one (1) document.
 
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.
Competition # 13-010
Closing Date February 8, 2013