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Title OCAS Admissions Module Administrator
Division Registrar's Office
Category Support Staff
Type Full-time/Probationary
Incumbent New
Salary $31.56 – $36.58 per hour
Band I
Hours 35 hours per week
Campus Casa Loma
Effective Date ASAP
Duties
  • The incumbent is responsible for ensuring the daily Ontario Colleges Application Service (OCAS) file transmission integrations are completed and successfully run by performing a series of recurring operations to transfer and process data received through the OCAS file transmission, and working with ITS to rectify any download issues or errors.
  • Corrects data errors between systems; establishes additional validation processes and/or reports to ensure recurring errors are efficiently, and proactively, identified and corrected; contacts external parties to resolve data/system errors related to loading file transmissions.
  • Once loaded, the incumbent carries out a number of other processes to appropriately categorize applicants in order determine eligibility, assess program eligibility, process offers and waitlists, and process confirmations in order to create Banner student records.
  • Acts as key contact with the Registrar’s Office Business Process Integration team, as well as IT, to ensure efficient and effective functioning of the admissions module, and escalate issues that require IT intervention.
  • Provides reports and statistics to department management of applicant activity thereby allowing appropriate actions to take place in order to achieve the College’s enrolment plan.
  • Provides technical support and guidance to the Admission Officers as well as other areas within the College that rely on information from the admissions system; for example, the incumbent develops and maintains documentation on the system for users, trains users on the admissions system, and investigates problems and creates innovative electronic solutions.
  • Sets up the Banner Admissions system with all required data to allow for accurate processing of applicant data, as well as providing OCAS with required program data for each applicant cycle; for example, the incumbent ensures all programs offered during the admission cycle have been setup in the system, loads and maintains ranking/scoring rules for post-secondary programs by translating admission requirements into Boolean logic understandable to Banner, and updates setup values during each cycle to reflect changes to program offerings.
  • Provides technical support to the Mail Room Coordinator in using the “Letter Generation” or E-mail system; this includes activities such as trouble-shooting issues/errors, initiating the set up and testing of new letters/communications, and using web tailor skills to develop customized email communications.
  • Acts as a key member of College teams responsible for testing and implementing new releases of Banner, specifically where there is, or may be, an impact to the Banner Admissions module.
  • Provides other technical support to the Registrar’s Office such as: analyzing needs and specifications to develop admission/registration reports, and analyzing data and business process mappings to identify gaps or changes that need to be addressed.
  • Performs other related duties as assigned.
Qualifications
  • Three year diploma or degree from a recognized post-secondary institution in Computer Science Technology or Computer Science.
  • Minimum five years of related work experience with software applications and databases; ability to work in Banner, including the OCAS Admissions module, and become knowledgeable with upgrades, patches and versions that are implemented regularly; ability to plan and define requirements for new systems.
  • Well-defined oral and written English communication skills to articulate technical problems and solutions; experience with creating reports.
  • Well-developed analytical, proactive problem solving and decision making skills in order to identify problems, determine possible solutions, and select appropriate actions.
  • Exhibit high levels of interpersonal and customer service skills to liaise with internal and external stakeholders.
  • Experience with using planning, monitoring, coordination and implementation skills.
  • Good independent judgement; proven ability to take initiative, work independently and as a team member.
  • Superior organizational, multi-tasking and time management skills are required; ability to cope under pressure associated with the management of numerous complex and demanding tasks and competing deadlines; high level of attention to detail.
  • Proven ability with developing training materials; guiding, advising and training on technical matters.
  • Demonstrated ability to learn quickly and stay abreast of changes to College, OCAS and other applicable policies and procedures.
  • Ability to work in an environment where a diversity of people and situations are encountered.
 
Interview process may consist of a practical skills component.
 
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To Apply
To apply submit a covering letter and resume combined in one (1) document.
 
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.
Competition # 13-066
Closing Date May 27, 2013