Welcome to the new George Brown College online job application system.
Centre for Hospitality & Culinary Arts
$26.92 - $31.21 per hour
35 hours per week
300 Adelaide St E
Provides executive administrative support and general management of the office of the Dean.
Responds to emergencies, requests and inquiries from students, parents, staff and industry partners.
Resolves a wide range of complaints/conflicts and informs students/staff of the College’s policies and procedures; documents complaints and emergencies and prepares final summary reports.
Administers decisions on day-to-day operational concerns; analyses relevant alternatives and creates rational recommendations to support business decision-making; plans and coordinates implementation of the selected alternative.
Manages the Dean’s schedule and calendar, including screening and making appropriate referrals.
Supports the Dean’s working committees through scheduling meetings, recording and distributing minutes, maintaining agendas, compiling information packets for meetings.
Plans external industry and community group relationship building strategies at the local, national and international level to support the Dean in branding and positioning the CHCA; acts as the Dean’s Ambassador for college events; plans the Dean’s Welcome Back events.
Manages correspondence, prepares reports and business presentations for internal and external stakeholder groups/individuals/prepares the CHCA Annual Performance Report.
Develops a plan for communications deliverables, including the development of assigned media relationships; benchmarks and adopts internal best practices in internal communications.
Anticipates the needs of the Dean; upon advisement, communicates regularly with the College’s senior management team, colleagues, other institutions, provincial government, etc.
Administers the preparation of the Dean's internal promotional publications, which includes planning, editing, and supervising the printing and distribution of publications.
Plans and reconciles the Dean’s budgets, processes expense claims, processes invoices and generates special contracts as required.
Supervises and reports upon the development of the first draft of the CHCA business plans from the managers, and related project proposal outlines.
Other duties as assigned.
Three year diploma or degree from a recognized post-secondary institution in Business/Office Administration or equivalent.
Minimum five years’ progressive experience of which three are in a senior administrative/coordination capacity in an educational or business environment.
Within the 3 year senior administrative capacity the experience must include: managing a senior level manager’s schedule and calendar; coordinating travel arrangements abroad and related travel planning, i.e. logistics; event planning.
Experience with reconciling budgets, expense claims and processing invoices and contracts.
Experience interfacing/liaising with various levels of governments, the college, external organizations, businesses and industry; excellent team member skills and able to work collaboratively.
Exceptional time management, multi-tasking and organizational skills; ability to complete tasks and meet deadlines; working with competing priorities and constant interruptions.
Intermediate level Microsoft Office applications especially skilled with developing presentations using an assortment of software tools and writing reports from results of research collected; ability to develop spreadsheets, databases and developing written materials, etc.
High level of competence with recommending course of action and decision making as subject matter expert on administrative processes for the Division.
Ability to handle complaints in a professional manner, exercising tact and diplomacy; ability to maintain confidentiality of information.
Proven ability to take initiative and work with minimal direction.
Demonstrated conflict resolution skills; ability to deal with people under pressure; good judgment; high attention to detail and accuracy.
Excellent oral and written English communication skills; excellent presentation skills.
Demonstrated ability to learn quickly and stay abreast of changes to College policies and procedures.
Ability to work in an environment where diversity of people and situations are encountered.
Interview process may consist of a practical skills component.
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To apply submit a covering letter and resume combined in one (1) document.
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.