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Title Third Party Billing Officer
Division Finance
Category Support Staff
Type Probationary
Incumbent Vacant
Salary $25.41 - $29.46 per hr (35 hrs per week)
Band F
Campus Casa Loma
Effective Date ASAP
  • Prepares and processes all sponsored and non-student billing (Third party billing) for the College.
  • Analyses and tracks all sponsorship letters received from various agencies and organizations (Corporate, WSIB, Non-Profit Organizations, Hospitals and other Sectors/Institutions) to ensure sponsored students are registered and the organizations are invoiced for the student’s fees.
  • Demonstrates correct processes for divisions (end users) including correct use of chart of accounts, tracking in FAST and viewing of revenues in both Banner & FAST systems. 
  • Controls and processes all millennium batches generating transactional reports for verification that all postings are processed accurately as per chart of accounts.
  • Analyses interface between Millennium sub-ledger and Banner system to investigate posting discrepancies.
  • Advises divisions/departments on correct procedures protocols to be followed in billing and complying with contractual obligations to third parties contractors, customers, etc. 
  • Assist with implementation of Millennium modules and updates; provides training and access to departments for efficient use of the software. Provides direction to the College end users in proper posting and correct closing procedures.
  • Responsible for testing new upgrades, trouble shooting and liaising with both IT and vendor on all technical issues to resolve system errors or problems encountered in upgrades/changes.
  • Investigates all departmental inputs before posting to the Millennium module in case of discrepancies; guides and advises department to rectify their inputs accordingly.
  • Liaise with various sponsorship agencies and other Non-Profit organizations in dealing with admission and registration of their sponsored students with final billing to the customers’ agencies. Ensures registration and confirmation of sponsor records and information.
  • Follows up with the customers and college departments in the collections of outstanding amounts. Responsible for following up on Sponsorship letters by recording the corresponding claims/charges to both the student records and customer records. Responds to student inquiries regarding third party billings.
  • Maintains and archives all third party billing records.
  • Compiles monthly statement of outstanding balances to ensure receipt of funds in a timely manner.
  • Contacts WSIB on a regular basis to determine all related billing issues with the use of online TELUS billing software provided by WSIB.
  • Follows up on all requests to invoice, sponsorship letters, etc., seeking immediate clarification on terms and conditions that have to be met prior to registering the student.
  • Analyses monthly outstanding reports for third party customers and provides monthly updated reports of outstanding amounts to all divisions.
  • Cashiers all cheques, credit card transaction and cash from customers’ agencies, etc., for the AR department for depositing into GBC bank. Processes and posts all cheques received from the sponsoring organizations, agencies, etc., to Millennium; prepares the deposits and reconciles to the point of sale (POS) session.
  • Verifies and reconciles the ledger balance with the cashiering session in Banner with correct bank account number and bank codes before closing off.
  • Closes each session and prepares Banner session, a copy is sent to accounting department (Financial Services) who is responsible for looking after this record-keeping for audit purposes.
  • Provides information and advises Registration and Admissions on the sponsored student to be registered. Incumbent is the main point of contact to assist students, sponsors and division /department.
  • Performs other related duties, as required.


  • Three year diploma/degree or equivalent from a recognized post-secondary institution in Accounting or Business is required, including formal education on the principles of reconciliation and audit.
  • Minimum of three years’ working experience in an accounting environment responsible for receivables, billings and reconciliations, with in-depth knowledge in computer systems including spreadsheet, word-processing, and database required.
  • Requires knowledge of the Banner SIS system, including cashiering and interface.
  • Must have excellent interpersonal skills and customer service skills; ability to liaise with external sponsorship agencies and with people at all levels.
  • Excellent written and oral English communication skills.
  • Ability to work under pressure and meet deadlines, team player and ability to learn software systems such as Millennium.
  • Advanced skills in the Microsoft Office suite, specifically Excel to maintain spreadsheets.
  • Must be available after hours to test system upgrades and work with vendors during implementation of system modules, as necessary.
  • Must be able to lift between 11 – 44 lbs., (i.e., archiving boxes of files etc.).
  • Ability to travel between campuses as needed for training purposes and meetings.
  • Ability to work in an environment where a diversity of people and situations are encountered.
Note: Interview process may consist of a practical skills component.
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To Apply
Please submit a covering letter and resume combined in one (1) document.
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.  George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).  The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process.
Competition # 14-050
Posting Internal
Closing Date May 9, 2014