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Title Assistant to the Registrar, Budget & Events Coordinator
Division Registrar's Office
Category Support Staff
Type Probationary
Incumbent Vacant
Salary $27.46 - $31.83 per hour
Band G
Hours 35 hours per week
Campus Casa Loma
Effective Date ASAP
Duties

 

  • Coordinates day to day operations, develops and implements effective administrative procedures and liaises with the various departments within the Registrar’s Office.
  • Acts as the primary contact for providing information, including budget information, procedures and human resources matters, to the Registrar’s Office.
  • Works with the Associate Registrar in the preparation of Convocation by arranging and overseeing the contracts for external services/suppliers, and coordinating administrative activities.
  • Participates in meetings on behalf of the Registrar; researches, provides recommendations and briefs the Registrar on matters related to the operation of the department.
  • Provides administrative assistance to other Managers in the Registrar’s Office, participates on projects and other work related to the department as assigned.
  • Arranges meetings, teleconferences, books rooms, prepares, assembles and distributes necessary materials and orders appropriate catering or equipment.
  • Assists the Registrar with planning, organizing, administering and reviewing the day to day financial activities of the departments within the division.
  • Prepares the preliminary budget and maintains the annual budget for the Registrar’s Office; forecasts, tracks and monitors expenditures, and reconciles monthly budget statements.
  • Maintains human resources files for the Registrar’s Office, monitoring all staffing changes and ensuring they are appropriately documented according to Human Resources policy/procedure and the Support Staff Collective Agreement.
  • Posts communication messages on social media; responds to student questions and concerns.
  • Acts as a customer service representative to current and prospective students, staff and the general public; provides complaint/dispute resolution or assess need for referral for students.
  • Manages the academic appeal process for the College, ensures all processes, procedures and timelines are followed.
  • Other related duties as assigned.
Qualifications
 
  • Three year diploma or degree from a recognized post secondary institution in Business Administration, Office Management/Administration or equivalent.
  • Minimum five years experience in an administrative support role including experience maintaining and developing budgets, project management and event planning; social media experience considered an asset.
  • Demonstrated ability to coordinate large scale events, including selecting a venue, selecting suppliers, negotiating prices and maintaining appropriate cost measures.
  • Exceptional planning and organizational skills, high attention to detail, able to meet tight deadlines and changing priorities.
  • Demonstrated experience in developing, maintaining and overseeing budget allocation.
  • Excellent interpersonal, analytical, leadership and well developed conflict resolution skills.
  • Exceptional oral and written English communication skills; good negotiation skills.
  • Ability to maintain confidentiality of information, to exercise tact and diplomacy and exhibit good judgement.
  • Able to learn quickly and stay abreast of changes to College policies and procedures.
  • Proficiency in Microsoft Office, experience using the Millennium FAST/Banner System or a similar relational database.
  • Demonstrated ability to take initiative and be able to work independently with minimal supervision.
  • Ability to lift up to 44 lbs. (information materials for Professional Development days).
  • Ability to work in an environment where a diversity of people and situations are encountered.
 
Interview process may consist of a practical skills component.
 
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To Apply
To apply submit a covering letter and resume combined in one (1) document.
 
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.
Competition # 13-161
Closing Date November 22, 2013