Welcome to the new George Brown College online job application system.
Assistant to the Registrar, Budget & Events Coordinator
$27.46 - $31.83 per hour
35 hours per week
Coordinates day to day operations, develops and implements effective administrative procedures and liaises with the various departments within the Registrar’s Office.
Acts as the primary contact for providing information, including budget information, procedures and human resources matters, to the Registrar’s Office.
Works with the Associate Registrar in the preparation of Convocation by arranging and overseeing the contracts for external services/suppliers, and coordinating administrative activities.
Participates in meetings on behalf of the Registrar; researches, provides recommendations and briefs the Registrar on matters related to the operation of the department.
Provides administrative assistance to other Managers in the Registrar’s Office, participates on projects and other work related to the department as assigned.
Arranges meetings, teleconferences, books rooms, prepares, assembles and distributes necessary materials and orders appropriate catering or equipment.
Assists the Registrar with planning, organizing, administering and reviewing the day to day financial activities of the departments within the division.
Prepares the preliminary budget and maintains the annual budget for the Registrar’s Office; forecasts, tracks and monitors expenditures, and reconciles monthly budget statements.
Maintains human resources files for the Registrar’s Office, monitoring all staffing changes and ensuring they are appropriately documented according to Human Resources policy/procedure and the Support Staff Collective Agreement.
Posts communication messages on social media; responds to student questions and concerns.
Acts as a customer service representative to current and prospective students, staff and the general public; provides complaint/dispute resolution or assess need for referral for students.
Manages the academic appeal process for the College, ensures all processes, procedures and timelines are followed.
Other related duties as assigned.
Three year diploma or degree from a recognized post secondary institution in Business Administration, Office Management/Administration or equivalent.
Minimum five years experience in an administrative support role including experience maintaining and developing budgets, project management and event planning; social media experience considered an asset.
Demonstrated ability to coordinate large scale events, including selecting a venue, selecting suppliers, negotiating prices and maintaining appropriate cost measures.
Exceptional planning and organizational skills, high attention to detail, able to meet tight deadlines and changing priorities.
Demonstrated experience in developing, maintaining and overseeing budget allocation.
Excellent interpersonal, analytical, leadership and well developed conflict resolution skills.
Exceptional oral and written English communication skills; good negotiation skills.
Ability to maintain confidentiality of information, to exercise tact and diplomacy and exhibit good judgement.
Able to learn quickly and stay abreast of changes to College policies and procedures.
Proficiency in Microsoft Office, experience using the Millennium FAST/Banner System or a similar relational database.
Demonstrated ability to take initiative and be able to work independently with minimal supervision.
Ability to lift up to 44 lbs. (information materials for Professional Development days).
Ability to work in an environment where a diversity of people and situations are encountered.
Interview process may consist of a practical skills component.
The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
To apply submit a covering letter and resume combined in one (1) document.
Preference will be given to qualified internal candidates in accordance with the applicable collective agreement. Should a suitable candidate not be found, external candidates will be considered. George Brown College is dedicated to employment equity and encourages applications from women, persons with disabilities, racial/visible minorities and aboriginal peoples.