• Facilitate and service all departments and properties within the company from purchasing supplies, storage requirements, the delivery of mail and courier services.
• Build a strong relationship with all internal departments.

Key Responsibilities:

• Maintain onsite office supplies;
• Manage and staff the Office Services counter (i.e. signing in FedEx, UPS, mail, sending out Same day Courier Packages etc.,);
• Provide technical assistance with respect to company machinery (photocopiers, fax machines etc.,);
• Coordinate on/off site storage requests and requirements;
• Maintain daily reports on spending costs (re: Cda Post, ICS mail etc.,);
• Liaison for service requests with respect to building maintenance (re: light replacements, washroom floods etc.,);
• Sorting & distributing inter office mail (4 x day), Canada Post, ICS, FedEx , Purolator, and all other Courier Packages;
• Liaison with supply vendors on occasion;
• Distribution and control of security passes, Toners, Newspapers, Daily CDS runs, Kitchen Supplies & Vending;
• Assist in the coordination and execution of internal moves & relocations when required;
• Manage and process invoices related to the Montreal day to day operation;
• Occasionally assist his/her manager with special projects; and
• Assist other department in peak by helping them out with their photocopying, etc.

Skills and Experience:

• College Diploma or University Degree, preferably with a major in Business Administration;
• Minimum of 2 years relevant mail room experience;
• Basic knowledge of MS Office (i.e. Excel, Word & Outlook);
• Good verbal communication & exceptional customer service skills;
• Ability to cope with stress in a fast-paced environment;
• Ability to analyze a situation and make quick decisions;
• Detail oriented with good time management skills;
• Intermittent physical demands – lifting, moving boxes, etc; and
• Ability to multi-task.