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Location Cineplex Entertainment Home Office
City Toronto
Province Ontario [ON]
Title Administrative Assistant, Merchandising
Position Description

About Cineplex Entertainment: Cineplex Entertainment Limited Partnership has grown tremendously over the past few years to become the #1 theatre exhibition company in Canada, serving more than 70 million guests annually. Proudly Canadian and with a workforce of approximately 10,000 employees, the Cineplex family of theatres includes the following: Cinema City, Cineplex Odeon, Coliseum, Colossus, Famous Players, Galaxy, SilverCity and Scotiabank Theatres. Our company offers competitive compensation and incentive programs coupled with comprehensive benefit programs, which includes health, dental and retirement savings plans. To learn more about Cineplex Entertainment please visit our website at www.cineplex.com.

The Merchandising & Strategic Planning department at our Home Office in Toronto is currently seeking a newly created opportunity for an Administrative Assistant, Merchandising, reporting directly to the Sr. Vice President, Merchandising & Strategic Planning.
Key Areas of Responsibilities:
  • Provide administrative support to the Senior Vice President, Merchandising & Strategic Planning, Executive Director, Merchandising and Director, Merchandising Operations, along with other team members within the department
  • Prepare memos, correspondence, proposals, reports and tables
  • Prepare and maintain project schedules
  • Organizing schedules, coordinating meetings, appointments, travel arrangements, and expenses
  • Code and track invoices, prepare Expenditure Authorization Forms (EAFs) and maintain related tracking
  • Maintain Vista Database and update costing data
  • Set up new enterprise information systems (EIS) codes and recipes as required
  • Maintain various reconciliations (royalties, games revenue, vending revenues, etc.) and analyses as assigned
  • Generate various reporting on the business (Food costs, Sales Mix, Weekly Cost of Sales (COS), Monthly Purchase Incident (PI), Retail Branded Outlet (RBO)/Concept Tracker, Monthly Concession Incentive Program (CIP), etc.)
  • Generate asset forms relating to department
  • Maintain vacation and sick time tracking for department
  • Maintain Contract Tracking and Management system
  • Plan and execute conferences – coordinate group sessions, securing prizing partners, organizing events/entertainment/evening galas
  • Handle time sensitive projects and confidential files
  • Maintaining communication between six Regional Merchandising Managers offices throughout Canada
  • Greet visitors, answer and screen all incoming telephone enquires and take the initiative to address client concerns
  • Prepare faxes, open and distribute mail, prepare couriers and maintain files
  • Assist with miscellaneous projects as required
The ideal candidate will have:
  • At least one year of experience as an Administrative Assistant and/or has clerical/basic accounting skills
  • A background in Food & Beverage or theatre management is an asset
  • Must be mature self-starters, detail oriented, be able to meet deadlines, take initiative, and able to work independently
  • Must use discretion and judgment necessary to treat confidential items and assignments appropriately
  • Must have excellent oral and written communication skills
  • Must be efficient and possess strong keyboarding skills
  • Must be able to maintain effective working relationships with field and office staff
  • Must possess a strong guest service focus and have superior interpersonal and time management skills
  • Must have the ability to manage conflicting priorities
  • Expert use of Microsoft Office including Word, Excel, and PowerPoint and Outlook are prerequisites for this position
  • Bilingualism in both French and English would be considered an asset.
Interested applicants please apply today.
While we appreciate all interest, only those candidates selected for an interview will be contacted. As part of Cineplex Entertainment’s standard recruitment process, suitable candidate(s) will be required to undergo pre-employment screening as a condition of employment or promotion.

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