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Industry Government
Cross Street/Directions Jarvis/Dundas St East
Title Secretary
Job ID dts0305
Email Address dts0305.Arrow@hiredesk.net
Position Overview
  • Our provincial government client is looking for a Secretary to join their team on a 3 week temporary assignment from March 10th - 31st
Responsibilities
  • Provides secretarial and clerical support to a line manager or several managers and staff relating to the day-to-day internal operations of the unit
  • Prepares and produces a range of materials including reports, forms, spreadsheets, presentations and general correspondence using on-line data bases and Microsoft Office software
  • Organizes and maintains meeting schedules, makes travel, meeting and conference arrangements, including physical and logistical arrangements; prepares agendas and information packages
  • Sets up and maintains hard copy and electronic filing system, preparing files in accordance with established records management standards and procedures, retrieving files, re-labelling and repairing worn files, records retention, responding to requests for information from files
  • Greets and directs visitors/callers; answering the phone, taking messages, determining nature of calls and responding to routine enquiries
  • Logs, date stamps, sorts, distributes and re-directs all incoming mail and faxes; prepares packages for courier shipment
  • Maintains inventory of office supplies and equipment; arranges and follows up on equipment repairs and maintenance
  • Provides financial reconciliation services, e.g., purchasing card, financial reports; provides salary & wage forecasts; monitors and tracks budget expenditures
  • Human resources administration, e.g., tracks staffing action forms, prepares forms to confirm staffing actions, etc.
Requirements
  • 1 year experience working as a secretary or admin assistant is required
  • Must be able to pass a criminal background check
  • Must be comfortable working a short term, 3 week temporary assignment
  • Knowledge of general office procedures
  • Oral and written communication skills for composing standard correspondence
  • Interpersonal skills to liaise with various Client's, stakeholders (internal and external) and team
  • Organizational skills to establish priorities, co-ordinate and carry out responsibilities and meet deadlines
  • Intermediate knowledge of and experience in using on-line systems (HR, finance), MS Office software programs and email systems
Job Status Full Time Temporary
Category Administrative and Clerical
Start Date 3/10/2014
End Date 3/31/2014
Hours Mon-Fri, Daytime
State/Province Ontario [ON]
City Toronto
Compensation - Hourly $11/hr
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