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Organization Overview Aecon Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally. Aecon is pleased to be recognized as one of the Best Employers in Canada.
Divisional Overview Aecon Infrastructure brings together state-of-the-art technology, the most recent advances in process, and an experienced team dedicated to the work we perform, ranging from road building to institutional and commercial construction. Built on innovation, we constantly challenge ourselves to meet the demands of existing markets, and anticipate how to serve emerging ones.
Business Unit Overview AME is a wholly owned subsidiary of Aecon Construction and Materials Limited, a part of Aecon Group Inc., Canada’s Largest publicly traded infrastructure company (TSX: ARE) specializing in testing and inspection of Construction Materials, Geotechnical and Pavements Engineering. AME’s client base includes Aecon affiliates, private developers, municipalities, construction material suppliers and contractors
Business Unit AME
Province/State Ontario [ON]
Country Canada [CA]
City Caledon
Zip L7C 3M6
Title Office Administrative Assistant
Position Overview AME Materials Engineering is seeking an Office Administrative Assistant to join our team. In this role, the candidate will be responsible for maintaining the company switchboard, as well as performing basic office and accounting administrative functions.
Key Responsibilities
  • Manage the company switchboard and routing calls as appropriate
  • Receive incoming courier packages and prepare outgoing packages
  • Receive and distribute fax correspondence
  • Greet all visitors and  inform the appropriate staff of their arrival
  • Manage boardroom bookings
  • Assist with the ordering of office supplies
  • Process daily outgoing mail and distribute incoming mail to appropriate staff
  • Post invoices relating to assigned A/P accounts including batching and entering
  • Assist with the processing of inter-company receivables
  • Enter Timesheets, board, mileage in QuickBooks
  • Process payroll for hourly staff and maintain employee files
  • Update Daily Logs for kilometers, hours worked, board and oil changes
  • Research business development opportunities
  • Update the Project/ Proposal tracking report
  • Prepare and code vendor and expense invoices
  • Create Mileage reports
  • Prepare and manage the submission of invoices
  • Assist with weekly and month end reporting
  • Other duties as assigned by the Office and Accounting Supervisor and General Manager
Required Knowledge & Skills
  • Strong organizational skills, ability to prioritize and multi-task
  • Minimum 2 years Receptionist/Office Administrator experience
  • Exposure to Accounting is an asset
  • Exceptional customer-service skills and effective communication both verbal and written
  • Ability to work with minimal supervision
  • Experience with MS Word, MS Excel and Outlook, must be comfortable working with spreadsheets
Compensation & Benefits Overview Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits.
Equity Statement Aecon is an equal opportunity employer